https://CAREERS.HALEYSTUARTGROUP.COM/ en-us
Position responsibilities are:

- Help prepare landlord/tenant complaints and file on eCourts
- Assist lawyers by researching legal precedent, investigating facts or preparing legal documents for trial
- Prepare collections cases, including demand letters, special civil complaints, judgments, information subpoenas, motions to enforce litigants right, bank levies, wage garnishment, etc.
- Scan files into electronic copies for future reference
- Assist with scheduling and updating attorney calendars

Position requirements are:
• At least 2-5 years of experience is required
• Must have excellent communication skills
• Ability to multi-task
• Detail-oriented
• Experience with Commercial Litigation, Collections, Evictions, and Bankruptcy.]]> Wed, 18 Mar 2026 00:00:00 EDT 0 We currently have an excellent opportunity for a Legal Client Services Coordinator to join a small, collaborative law firm in the Bergen County, NJ area known for its supportive team environment and genuine appreciation for each employee’s contributions. The Legal Client Services Coordinator is the first point of contact for potential clients seeking legal assistance. This role involves gathering initial case information, assessing client needs, and ensuring accurate and timely communication between prospective clients and the legal team. It’s an excellent fit for someone who prefers a collaborative, hands-on culture over the structure and hierarchy of a large firm.

What You’ll Love About Working Here;

• We’re a small law firm with a big heart - More like a family than a workplace. Our team is supportive, down-to-earth, and driven by an entrepreneurial mindset. If you enjoy working closely with others and being part of a group that celebrates both individual and team success, you’ll fit right in here.
• Hands-on mentorship – Work closely with attorneys who are invested in your professional growth and will take the time to teach and guide you.
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Engaged environment – You’ll never feel like “just another employee”; your contributions will be noticed and appreciated.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events including holiday celebrations and team-building activities.

This position offers rewarding work along with an excellent compensation and benefits package including 401K, discretionary bonus and PTO.

Legal Client Services Coordinator Position Responsibilities Are:

• Serve as the primary point of contact for incoming client inquiries via phone, email, and online forms.
• Conduct thorough client interviews to gather essential case details and relevant documentation.
• Accurately enter client information into case management systems and maintain organized records.
• Screen potential cases and determine alignment with firm practice areas.
• Schedule appointments or consultations between prospective clients and attorneys.
• Follow up with clients to obtain additional information or documentation as needed.
• Prepare documents and legal correspondence.
• Maintain confidentiality and handle sensitive client information with discretion.
• Collaborate with attorneys and paralegals to ensure smooth transition of intake cases.
• Provide excellent client service by answering questions and addressing concerns professionally.

Legal Client Services Coordinator Position Requirements Are:

• 1-2 years previous experience in legal intake or as a legal assistant or legal receptionist in a law firm environment
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and case management software.
• Ability to handle sensitive information with confidentiality and discretion.
• Professional and courteous demeanor, with a client-focused approach.
• Ability to work independently and as part of a team.

If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Client Services Coordinator, we encourage you to apply. Join our team where your contributions will be valued and your professional growth supported.

 
]]> Mon, 26 Jan 2026 00:00:00 EST 0 We currently have an excellent opportunity for a Commercial Real Estate Paralegal to join a small, collaborative law firm in the New Brunswick, NJ area. The Commercial Real Estate Paralegal will support attorneys in complex commercial real estate and finance transactions, with a primary focus on commercial loan closings for institutional and bank lenders.

Commercial Real Estate Paralegal Position Responsibilities Are:

• Manage commercial real estate loan closings from inception through post-closing, including acquisitions, refinances, construction loans, and modifications
• Review and independently work through lender closing checklists, ensuring all conditions are satisfied and documented
• Draft, review, and coordinate execution of loan documents
• Coordinate with banks, borrowers, title companies, surveyors, and opposing counsel to resolve closing issues
• Prepare and organize closing binders (electronic and/or hard copy) and oversee post-closing deliverables
• File and track UCCs, mortgages, and other recordable documents
• Maintain detailed closing checklists and ensure compliance with lender requirements and internal procedures
• Assist attorneys with ongoing loan administration, amendments, extensions, and payoff matters

Commercial Real Estate Position Requirements Are:

• 3+ years of experience as a Commercial Real Estate Paralegal, with demonstrated experience in bank or institutional lender closings
• Proven ability to run with lender closing checklists independently and manage multiple transactions simultaneously
• Strong knowledge of commercial loan documentation and closing procedures
• Experience working directly with banks, title companies, and outside counsel
• Exceptional organizational skills and attention to detail
• Proficiency with document management systems and Microsoft Office

]]> Thu, 15 Jan 2026 00:00:00 EST 0 Position responsibilities are:
Prepare documents and legal correspondence for commercial and residential estate transactions

- Prepare closing binders and obtain information from title companies

- Read title reports, communicate with clients and prepare a matter from intake (after attorney review) to closing. 

- Respond to client inquiries

- Manage case files from commitment to closing
Position requirements:
- At least 4 years of real estate experience in a law firm with strong transactional experience
- Excellent organizational skills and attention to detail
- Proficiency with MS Office]]> Wed, 14 Jan 2026 00:00:00 EST 0 We currently have a Commercial Real Estate Paralegal available with a growing law firm in the Florham Park, NJ area (zip code 07932). The ideal candidate must have strong transactional skills, including commercial real estate experience in representing banks/lending institutions in loans and should have experience drafting loan documents and reviewing all due diligence items, title, etc. in connection with the loan from beginning to end.

Position responsibilities are

• Representing banks, borrowers, buyers, and seller;
• Reviewing title binders; identifying issues needing resolution;
• Reviewing of mortgage commitments; ordering title searches, surveying and any other documents necessary for closing;
• Reading survey descriptions and comparing to title property description survey;
• Drafting/reviewing all closing documents (notes, mortgages, deeds, Affidavits of Title, leases/amendments/terminations, UCC’s, SNDA’s, estoppels and all corporate closing documents including formation documents, resolutions/consents, etc.);
• Working directly with lenders; preparing draft loan documents;
• Acting as liaison between clients, brokers and attorneys;
• Preparing figures/closing costs, closing statements;
• Clearing title issues for closing, including ordering mortgage and/or lien payoffs;
• Preparing disbursement authorizations for funds; record/file all documents;
• Handling all post-closing items through issuance of title policy including post-closing binders;

While this position has mostly real estate responsibilities, there is also the opportunity for some corporate responsibilities. Training will be provided. These  include:

• Organize corporate records and conduct due diligence reviews;
• Assist in the formation, maintenance, and dissolution of corporate entities and prepare related documents;

Position requirements are

• Must have a Paralegal certification, a college degree or no less than five years of law firm or the equivalent company law department; Will also consider candidates with transactional experience from a title company or bank.  
• Strong technical skills - Proficient in Microsoft Office, including Microsoft Word  and Excel;
• Possess the ability to meet deadlines and manage multiple priorities;
• Excellent oral and written communication skills;

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