https://CAREERS.HALEYSTUARTGROUP.COM/ en-us
Full-time candidate salary range is between $125,000 - $200,000.]]> Wed, 10 Jun 2026 00:00:00 EDT 0 We currently have an opportunity for a Fiduciary Accountant with an entrepreneurial law firm with a sophisticated trusts and estates practice in the Roseland, NJ area. This is a hybrid opportunity, three days in the office and two from home per week following the first 60 days on site.
This individual will play a critical role in the preparation and review of fiduciary, estate, gift, and individual income tax returns, while working closely with attorneys, executors, trustees, and high-net-worth clients on complex estate and trust administration matters.
The ideal candidate will have prior experience within a public accounting firm, family office, trust company, or wealth advisory environment and possess strong technical knowledge of fiduciary accounting, estate taxation, and Form 706 preparation.
Position responsibilities will include:

• Prepare federal and state fiduciary income tax returns (Form 1041) for trusts and estates.
• Prepare federal and state individual income tax returns (Form 1040) for high-net-worth individuals and families.
• Prepare and assist with federal estate tax returns (Form 706), including asset valuation schedules, supporting documentation, and tax calculations.
• Prepare federal gift tax returns (Form 709) as needed.
• Calculate fiduciary accounting income and principal allocations in accordance with governing documents and applicable law.
• Assist with trust and estate accountings, including preparation of detailed schedules of assets, receipts, disbursements, gains, losses, and distributions.
• Analyze financial records, brokerage statements, and tax documents to ensure accurate reporting.
• Collaborate with attorneys regarding estate administration, trust administration, tax planning, and compliance matters.
• Communicate directly with executors, trustees, beneficiaries, financial advisors, and accountants regarding tax and accounting matters.
• Monitor filing deadlines and ensure timely completion of tax returns and related filings.
• Research federal and state tax issues affecting trusts, estates, and high-net-worth individuals.
• Assist with post-mortem tax planning strategies and estate settlement matters.
• Prepare tax projections and assist with tax-saving strategies for clients and fiduciaries.
• Support special projects involving complex trust structures, charitable entities, family partnerships, and closely held business interests.

Position requirements are:

• Bachelor's degree in Accounting, Finance, or related field.
• CPA designation preferred but not required.
• 5+ years of experience in fiduciary accounting, trust and estate taxation, or public accounting.
• Demonstrated experience preparing Form 706 Estate Tax Returns.
• Strong experience preparing Forms 1041 and 1040 for high-net-worth clients.
• Working knowledge of estate, gift, trust, and fiduciary taxation.
• Experience handling complex financial statements, investment accounts, and asset reporting.
• Strong analytical, mathematical, and problem-solving skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced professional environment.
• Proficiency with tax preparation software and Microsoft Excel.

]]> Tue, 09 Jun 2026 00:00:00 EDT 0 We are partnering with a well-established personal injury and employment law firm in the Plainsboro, New Jersey area known for its collaborative firm culture.

As the firm continues to expand, they are seeking a Litigation Paralegal to join their team and play a key role in supporting a busy and successful litigation practice. Candidates must have at least 4 years of prior experience supporting attorneys with personal injury and/or employment law cases.

Why This Opportunity Stands Out

• Supportive, team-oriented culture with strong tenure and low turnover
• Leadership that is accessible, collaborative, and invested in mentorship
• A firm that genuinely values work-life balance and employee well-being

Litigation Paralegal key responsibilities are:

• Support attorneys through all phases of personal injury litigation, including pre-suit, discovery, motion practice, trial preparation, and post-trial matters
• Draft and prepare legal documents, including pleadings, discovery requests/responses, subpoenas, motions, demand letters, and correspondence
• Review medical records
• Manage and maintain organized case files (electronic and physical)
• Communicate professionally with clients, medical providers, insurance companies, experts, and opposing counsel
• Schedule court dates and maintain and update attorney calendars
• Assist with depositions, mediations, arbitrations, and trial preparation, including exhibits and witness coordination

Litigation Paralegal requirements are:

• Minimum of 4 years of personal injury litigation and/or employment law experience in a law firm setting
• Strong technical proficiency with MS Office and case management systems
• Excellent organizational skills with strong attention to detail
• Strong written and verbal communication skills

If you’re a seasoned Litigation Paralegal looking for a firm where your contributions are valued and your career can grow, we encourage you to apply for immediate consideration.
]]> Mon, 08 Jun 2026 00:00:00 EDT 0 We currently have an excellent opportunity for a Litigation Paralegal to join a growing law firm in Manhattan known for its supportive team environment and genuine appreciation for each employee’s contributions. This is a hybrid opportunity, 4 days in the office and 1 day from home per week, following a 2-4 week onboarding period. Candidates must have at least 4 years of experience supporting attorneys with litigation cases in a law firm.

What You’ll Love About Working Here:

• Supportive work environment
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.

Litigation Paralegal Benefits:

• Comprehensive health benefits (medical, dental, vision)
• 401K with match
• Profit-sharing
• Generous PTO

Litigation Paralegal position responsibilities will include:

• Prepare litigation legal documents and correspondence
• Attend to communication with courts, clients, counsel, and other third-parties;
• Coordinate monthly billing, closes out files and maintains tracking system for same
• Performs such other duties as may be assigned by responsible attorneys and administrative personnel.
• Maintain both centralized office files in digital and where appropriate paper formats
• File documents with courts and track and manage deadlines
• Schedule meetings with clients and the courts and coordinating calendars for future events and deadlines
• Performs such other duties as may be assigned by responsible attorneys and administrative personnel.

Litigation Paralegal position requirements are:

• At least 4 years of experience in litigation
• Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.;
• Highly organized and detail-orientated
• Excellent communication and client relations skills

If you are passionate about the legal field and possess the necessary skills to thrive as a Litigation Paralegal, we encourage you to apply. Join our team where your contributions will be valued and your professional growth supported.

 
]]> Mon, 08 Jun 2026 00:00:00 EDT 0 Thu, 28 May 2026 00:00:00 EDT 0 Senior Collections Coordinator - HYBRID
Location: Northern New Jersey 
Salary: $80,000 - $100,000 per year
About the Company
We are partnering with a highly respected and well-established law firm seeking an experienced Senior Collections Coordinator to join its Finance team. This organization offers long-term stability, a collaborative environment, sophisticated work, and the opportunity to work closely with attorneys, leadership, and accounting professionals in a fast-paced professional services setting.

This is an excellent opportunity for a law firm billing and collections professional who thrives in a relationship-driven environment and enjoys partnering with attorneys and clients to manage complex accounts receivable matters and improve overall cash flow operations.
Why This Opportunity Stands Out

• Hybrid work schedule
• Stable and established law firm with strong tenure and low turnover
• Sophisticated professional environment
• Opportunity to work directly with attorneys and leadership
• High-level collections and financial operations exposure
• Collaborative and supportive accounting team
• Competitive compensation and comprehensive benefits package
• Long-term growth potential within the organization

Compensation & Benefits

• Competitive salary: $80,000 - $100,000
• Medical, dental, and vision coverage
• 401(k)
• Generous PTO and paid holidays
• Life insurance
• Flexible Spending and Health Savings Accounts
• Wellness reimbursement
• Employee Assistance Program
• Hybrid work schedule

Senior Collections Coordinator Key Responsibilities Are:

• Manage law firm accounts receivable and collections activities
• Partner closely with attorneys and clients to resolve aged receivables
• Develop and execute collection strategies for complex accounts
• Analyze financial and collection reports to identify trends and improve cash flow
• Maintain detailed collection notes and account activity within the collection system
• Serve as a primary point of contact for escalated or complex collection matters
• Coordinate with billing and accounting teams regarding collection and billing issues
• Assist with year-end close activities and financial deadlines
• Respond professionally to attorney, client, and internal inquiries
• Support additional accounting and finance projects as needed

Senior Collections Coordinator Requirements Are:

• 3+ years of law firm billing, collections, and/or accounts receivable experience REQUIRED
• Experience within a law firm or professional services environment strongly preferred
• Strong communication and relationship management skills
• Ability to work directly with attorneys and clients professionally and confidently
• Strong analytical, organizational, and follow-up skills
• Experience with legal accounting software such as Aderant or Intapp preferred
• Strong Microsoft Excel skills
• Ability to manage confidential financial information with discretion
• Bachelor’s degree in Accounting or related field preferred

The ideal candidate is someone who can operate independently, manage complex collections matters professionally, and build strong working relationships with attorneys, clients, and internal teams. This opportunity is ideal for someone seeking long-term stability and growth within a sophisticated law firm environment.

If you are an experienced law firm collections or billing professional seeking a stable hybrid opportunity with strong leadership and long-term growth potential, we encourage you to apply for immediate consideration.
Benefits:

• 401(k)
• Dental insurance
• Vision insurance
• Health insurance
• Flexible spending account
• Health savings account
• Life insurance
• Paid time off
• Wellness reimbursement
• Employee assistance program
• Transit commuter benefits

]]> Wed, 27 May 2026 00:00:00 EDT 0 Position Responsibilities are:

• Collaborate with attorneys and other paralegals during all phases of estate and trust administration, including maintaining client files, and contact with clients, courts, financial planners, and accountants, to collect information necessary to complete reporting and filing requirements.
• Draft, read, and review trust and estate documents
• Review financial information received from clients, audit documents to correct errors, and draft schedules of assets and estate tax analysis.
• Prepare distribution documents including estate/trust accounting that may require calculation of fiduciary commissions, refunding bond and release forms and correspondence to accompany same.
• Prepare final estate planning letter and document binder which includes copies of executed estate planning documents.
• Handle special projects or additional responsibilities as they arise
• Record billable time daily.

Position requirements are:

• At least 7 years of relevant experience in Trust and Estates in a law firm environment.
• Demonstrated experience administering estates and preparing estate and inheritance tax returns utilizing tax return preparation software.
• Strong mathematical skills
• Highly detail-oriented with a demonstrated ability to prioritize tasks.
• Excellent written and verbal communication skills as well as mathematical skills.
• Ability to thrive in a teamwork-oriented, deadline-driven, and extremely fast-paced environment.
• Strong technical skills, including proficiency in Microsoft Office Suite. Prior experience with Thomson Reuters, Fiduciary Practice Systems for preparation of estate tax returns and accounting  a plus.

]]> Fri, 15 May 2026 00:00:00 EDT 0 Payroll Administrator - Hybrid
Location: Northern New Jersey
Salary: $85,000 – $110,000K+

About the Company
We are partnering with a well-established and highly respected professional services organization seeking an experienced Payroll Administrator to join their team. This organization offers a collaborative environment, long-term stability, and the opportunity to work alongside leadership and HR professionals in a high-level, multi-state payroll environment.

This is an excellent opportunity for a payroll professional who possesses strong technical payroll knowledge, particularly relating to multi-state tax compliance, and who is looking to join an organization that values accuracy, professionalism, and employee support.

Why This Opportunity Stands Out

Hybrid schedule after training and onboarding
Stable, established organization with strong tenure and low turnover
Collaborative and supportive team environment
Opportunity to take ownership of complex multi-state payroll functions
Leadership team that values expertise and employee contributions
Competitive compensation with flexibility for the right candidate

Compensation & Benefits

Competitive salary: $85,000 – $110,000
Comprehensive benefits package
401(k) plan
Paid time off
Hybrid work schedule after training

Payroll Administrator Key Responsibilities Are:

Process end-to-end payroll through ADP Workforce Now
Ensure compliance with multi-state payroll tax laws and regulations
Audit payroll data and resolve discrepancies promptly and accurately
Maintain employee payroll records, deductions, and related documentation
Process employee status changes including hires, terminations, and promotions
Partner with HR and Finance regarding payroll reporting and employee data
Assist with 401(k) administration, audits, and payroll-related reporting
Respond to employee payroll-related inquiries with professionalism and discretion

Payroll Administrator Requirements Are:

3+ years of payroll processing experience
Strong experience with ADP Workforce Now
Experience handling multi-state payroll tax compliance
Strong Excel and Microsoft Office skills
Exceptional attention to detail and organizational abilities
Ability to manage sensitive and confidential information professionally
Excellent communication and interpersonal skills

The ideal candidate is someone who can operate independently, take ownership of the payroll function, and thrive in a fast-paced professional environment. This opportunity is ideal for a payroll professional seeking long-term stability, strong leadership, and the ability to make an immediate impact.

If you are an experienced Payroll Administrator looking for a stable and growth-oriented hybrid opportunity, we encourage you to apply for immediate consideration.

Job Type: Full-time

Work Location: Hybrid
]]> Wed, 13 May 2026 00:00:00 EDT 0 We currently have an excellent opportunity for a Marketing and Development Specialist with a prominent law firm in the Paramus, NJ area (Zip code 07652). The Marketing and Business Development Specialist will play a key role in driving strategic marketing and business development initiatives that enhance the firm’s visibility, strengthen client relationships, and support continued growth. Reporting to the Chief Marketing & Business Development Officer and Marketing & Business Development Manager, this position offers a highly visible opportunity to work closely with firm leadership and attorneys on a wide range of impactful projects. Law firm or experience with a professional services firm is required for this position.

What you will love about working here:

• Hybrid opportunity – 5 days in the office over a two-week period and the rest from home
• Work directly with firm leadership on strategic initiatives.
• Lead high-visibility projects with meaningful impact.
• Collaborative, highly engaging, and supportive firm culture with growth potential, as well as firm events
• Comprehensive benefits package along with generous PTO
• 401K with match

Marketing And Business Development Specialist Position Responsibilities:

• Support the firm’s marketing and business development strategies to increase brand awareness and generate new business opportunities.
• Help oversee the Marketing Coordinator and Marketing Assistant, delegating and coordinating day-to-day projects.
• Manage the firm’s social media strategy and content calendar across multiple platforms.
• Maintain and update the firm website, ensuring accurate content and optimizing SEO and GEO performance.
• Coordinate client events, seminars, webinars, and networking programs, including logistics and on-site support.
• Manage sponsorships, memberships, and networking opportunities aligned with strategic goals.
• Prepare RFPs, pitches, presentations, and market research to support attorney business development efforts.
• Develop and update attorney biographies, practice descriptions, and other marketing materials.
• Coordinate submissions for legal rankings and awards, including Chambers, Best Lawyers, and Super Lawyers.
• Support newsletters, press releases, client alerts, and blog content.
• Maintain CRM data and prepare analytics to measure marketing effectiveness.

Marketing and Business Development Specialist Position Requirements are:

• 5+ years of experience in marketing, communications, and business development.
• Law firm or professional services experience
• Bachelor’s degree in Marketing, Communications, Business, or related field preferred.
• Excellent writing, editing, project management, and organizational skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with social media tools, CRM systems, Microsoft Office, Adobe Creative Suite, and Zoom.

]]> Tue, 12 May 2026 00:00:00 EDT 0 Mon, 04 May 2026 00:00:00 EDT 0 Patent Litigation Legal Assistant (Hybrid): $88,000–$110,000
Location; Northern New Jersey

We are seeking an experienced Patent Litigation Legal Assistant to join a highly regarded, full-service law firm supporting a sophisticated litigation practice. This is an excellent opportunity to work alongside top attorneys in a collaborative, fast-paced environment with long-term growth potential.

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What You’ll Love About Working Here:

• Stable, well-established firm with strong reputation and long-term employee retention
• Exposure to complex, high-level litigation matters
• Collaborative team environment with strong support structure
• Hybrid schedule offering flexibility and work-life balance
• Opportunity for professional development and skill expansion

---

Patent Litigation Legal Assistant Benefits:

• Comprehensive health benefits (medical, dental, vision)
• 401K with firm contribution
• Generous PTO + paid holidays
• Commuter benefits
• Wellness programs including gym reimbursement
• Additional voluntary benefits (FSA/HSA, pet insurance, EAP, etc.)

---

Patent Litigation Legal Assistant Responsibilities:

• Support attorneys through all phases of patent litigation and trial preparation
• Draft, edit, and format legal documents, pleadings, and correspondence
• Perform court filings (federal, state, bankruptcy) via e-filing systems
• Manage and organize case files, ensuring accuracy and completeness
• Create Tables of Authorities and Contents, hyperlink briefs, and prepare PDFs
• Coordinate trial preparation including exhibits, binders, and logistics
• Monitor dockets and track deadlines; proactively communicate updates to attorneys
• Assist with USPTO-related processes, including prior art and disclosures
• Conduct legal and non-legal research
• Handle administrative tasks including calendar management, billing entry, and expense reports

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Patent Litigation Legal Assistant Requirements:

• Minimum 5+ years of patent litigation experience in a law firm
• Strong knowledge of litigation procedures and court filings
• Experience with document formatting tools (e.g., Litera, CompareDocs, Best Authority)
• Proficiency in Microsoft Office and legal systems (iManage, Intapp, etc.)
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and professional demeanor
• Notary Public (or willingness to obtain within 6 months)

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If you are a detail-oriented Patent Litigation Legal Assistant seeking a long-term opportunity within a sophisticated legal environment, we encourage you to apply for immediate consideration.

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Job Type: Full-time
Work Location: Hybrid
]]> Thu, 30 Apr 2026 00:00:00 EDT 0 We currently have an opportunity for a Family-Law Paralegal with a growing law firm in the River Edge, NJ. area ((Zip Code 07661). The Family Law Paralegal will provide support to 1-2 attorneys. Prior experience supporting attorneys with family law cases in a law firm environment is required for this role. This is a hybrid opportunity - 3 days in the office and 2 from home per week following a 90 day onboarding period

What You’ll Love About Working Here:

• Supportive work environment
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.

Family Law Paralegal Benefits:

• Comprehensive health benefits (medical, dental, vision)
• 401K with match
• Generous PTO

Family Law Paralegal Position responsibilities will include:

• Document preparation, including briefs, pleadings, interrogatories, subpoenas, affidavits, and letters, as well as legal correspondence
• E filing as well as maintaining and updating electronic and hard copy files
• Assist attorneys with trial preparation by organizing exhibits, coordinating client meetings, filing motions, and coordinating witnesses.
• Serve as a liaison between clients, opposing counsel, and court staff, including responding to client inquiries throughout the case
• Manage attorney calendars as well as scheduling for client meetings and court appearances
• Deliver or direct the delivery of subpoenas to witnesses and parties involved in legal actions.
• Meet yearly billing requirements (400 hours if assigned to one attorney, 495 hours if assigned to two).

Family Law Paralegal Position requirements are:

• At least two years of experience supporting attorneys with family law cases
• Excellent communication and client relations skills
• Proficiency in MS Office
• Highly organized and detail orientated

If you are passionate about the legal field and possess the necessary skills to thrive as a Family Law Paralegal, we encourage you to apply. 
]]> Thu, 16 Apr 2026 00:00:00 EDT 0 A well-established, mid-sized professional services firm is seeking a Word Processing Specialist to provide high-level document support across multiple departments.

This is a critical, highly visible role supporting attorneys and staff with complex document production, formatting, and technical troubleshooting. The ideal candidate thrives in a fast-paced environment, is extremely detail-oriented, and takes pride in producing polished, accurate work under tight deadlines.

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Why Work Here!

• Full benefits package + retirement + PTO
• On-site role with a collaborative team environment
• One remote day available after initial onboarding period
• Fast-paced setting supporting multiple stakeholders across the firm
• Collaborative, team-oriented environment
• Emphasis on respect and inclusivity
• Exposure to diverse, experienced attorneys
• Opportunity to work across multiple practice areas
• Ongoing training and professional development
• Exposure to complex, high-level work
• Opportunity to build specialized expertise (especially healthcare-related)

Key Responsibilities

• Provide firmwide word processing support, including advanced document formatting and cleanup
• Create and format complex legal documents, including tables of contents (TOCs), tables of authorities (TOAs), and styles
• Troubleshoot document formatting issues and provide technical support to attorneys and staff
• Assist legal assistants and attorneys with overflow work and time-sensitive requests
• Ensure consistency, accuracy, and professionalism across all documents
• Collaborate with team members to manage workflow and prioritize assignments
• Support onboarding and training of staff on document formatting best practices
• Step in to provide coverage and direct support to attorneys as needed

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Ideal Candidate

• 5+ years of experience in a word processing or document specialist role, preferably within a law firm or professional services environment
• Advanced proficiency in Microsoft Word (this will be tested during the interview process)
• Strong experience with:
  • Document formatting and styles
  • TOCs and TOAs
  • Large, complex documents
• Experience with document management systems (iManage or similar)
• Familiarity with tools such as Best Authority, BigHand, or similar is a plus
• Ability to troubleshoot formatting and technical document issues independently

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What They’re Looking For

• Someone who can operate as the go-to document expert
• Strong attention to detail and accuracy
• Ability to handle a high volume of requests and shifting priorities
• Comfortable working in a shared services / team-based environment
• Professional, responsive, and able to communicate effectively with attorneys and staff

---

 

]]> Tue, 31 Mar 2026 00:00:00 EDT 0
Position responsibilities are:

- Help prepare landlord/tenant complaints and file on eCourts
- Assist lawyers by researching legal precedent, investigating facts or preparing legal documents for trial
- Prepare collections cases, including demand letters, special civil complaints, judgments, information subpoenas, motions to enforce litigants right, bank levies, wage garnishment, etc.
- Scan files into electronic copies for future reference
- Assist with scheduling and updating attorney calendars

Position requirements are:
• At least 2-5 years of experience is required
• Must have excellent communication skills
• Ability to multi-task
• Detail-oriented
• Experience with Commercial Litigation, Collections, Evictions, and Bankruptcy.]]> Wed, 18 Mar 2026 00:00:00 EDT 0 Salary: $70,000 – $95,000
Schedule: Hybrid (2 days onsite)
Location: Northern New Jersey

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The Opportunity
This is an exciting opportunity to join a growing development team supporting a variety of upcoming projects within a well-established organization. The role offers exposure to both new application development and enhancement of existing systems, making it ideal for someone who enjoys variety and hands-on technical work.

You’ll collaborate with developers, QA teams, and business stakeholders in a team-oriented, solutions-driven environment.

What Makes This Role Attractive

• 
  Opportunity to work on diverse, high-impact projects
  
• 
  Exposure to full-stack development in a team setting
  
• 
  Stable organization with consistent project flow
  
• 
  Strong collaboration across technical and business teams
  

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Key Responsibilities

• 
  Develop, maintain, and enhance internal applications
  
• 
  Build new features across frontend and backend systems
  
• 
  Collaborate with cross-functional teams to deliver technical solutions
  
• 
  Participate in system design and development discussions
  
• 
  Troubleshoot and resolve application issues
  
• 
  Balance new development with ongoing maintenance work
  

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Qualifications

• 
  Bachelor’s degree in Computer Science or related field
  
• 
  3+ years of application development experience
  
• 
  Strong experience with Microsoft technologies
  
• 
  Full-stack development experience (web and backend)
  
• 
  Ability to work effectively in a collaborative environment
  

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Additional Details

• 
  Hybrid schedule: 2 days onsite required
  
• 
  No visa sponsorship available
  
• 
  Merit-based bonus structure (not guaranteed)
  

]]> Wed, 18 Mar 2026 00:00:00 EDT 0 Salary: $80,000 – $110,000
Schedule: Hybrid (2 days onsite)
Location: Northern New Jersey

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The Opportunity
Join a stable, globally recognized organization with a strong mission-driven focus, where technology plays a key role in driving business impact. This is a highly visible role within a collaborative IT team, offering the opportunity to own Salesforce development projects end-to-end and make meaningful contributions across multiple initiatives.

This position is ideal for someone who enjoys working independently, taking ownership, and being trusted as a true hands-on contributor.
What Makes This Role Attractive

• 
  High level of ownership and autonomy
  
• 
  Opportunity to work on impactful, business-critical systems
  
• 
  Stable organization with long-term growth potential
  
• 
  Collaborative, supportive team environment
  

---

Key Responsibilities

• 
  Design, develop, and enhance Salesforce CRM solutions
  
• 
  Write and maintain code using Apex and SQL
  
• 
  Manage multiple development projects simultaneously
  
• 
  Collaborate with internal stakeholders to translate business needs into technical solutions
  
• 
  Troubleshoot and improve existing system functionality
  
• 
  Ensure scalability and performance across CRM platforms
  

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Qualifications

• 
  2–4 years of hands-on Salesforce development experience
  
• 
  Strong technical skills in Apex and SQL
  
• 
  Proven ability to work independently with minimal oversight
  
• 
  Experience handling multiple priorities in a fast-paced environment
  
• 
  Strong problem-solving and analytical abilities
  

  Additional Details

• 
  Hybrid schedule: 2 days onsite required
  
• 
  No visa sponsorship available
  
• 
  Merit-based bonus structure (not guaranteed)
  

]]> Wed, 18 Mar 2026 00:00:00 EDT 0 Job description: Human Resources Manager: Bergen County, NJ: $125,000–$140,000+
We are seeking a Human Resources Manager to join a sizable law firm in Bergen County. This role serves as a key partner to senior leadership and plays a central role in firmwide HR operations. The position offers strong visibility, meaningful impact on employee relations and talent strategy, and the opportunity to work in a collaborative, fast-paced environment supporting attorneys and professional staff across multiple offices.

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What You’ll Love About Working Here:

• 
  Supportive and collaborative leadership environment
  
• 
  High-visibility role partnering directly with senior leadership
  
• 
  Opportunity to influence HR strategy and employee experience
  
• 
  Stable firm with strong infrastructure and long-term growth
  
• 
  Team-oriented culture with cross-office collaboration
  

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Human Resources Manager Benefits:

• 
  Comprehensive health benefits (medical, dental, vision)
  
• 
  401K with employer contribution
  
• 
  Bonus potential
  
• 
  Generous PTO
  
• 
  Professional growth and advancement opportunity
  

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Human Resources Manager Position responsibilities are:

• 
  Partner with leadership on firmwide HR initiatives and day-to-day HR operations
  
• 
  Lead employee relations matters including performance management, disciplinary processes, workplace concerns, and conflict resolution
  
• 
  Support recruiting, hiring, onboarding, and retention initiatives
  
• 
  Evaluate and improve HR policies, procedures, and programs
  
• 
  Assist with workforce planning and staffing needs
  
• 
  Oversee performance review processes and employee development initiatives
  
• 
  Ensure compliance with federal, state, and local employment laws
  
• 
  Partner internally on benefits administration and leave management
  
• 
  Maintain and update job descriptions and organizational structures
  
• 
  Provide reporting and analysis on HR trends and workforce metrics
  

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Human Resources Manager position requirements are:

• 
  Approximately 5–10 years of progressive HR experience
  
• 
  Prior law firm experience strongly preferred
  
• 
  Strong background in employee relations and performance management
  
• 
  Experience supporting attorneys and professional staff
  
• 
  Ability to build credibility with leadership and staff at all levels
  
• 
  Strong judgment, communication skills, and problem-solving ability
  
• 
  Bachelor’s degree in Human Resources or related field or equivalent experience
  
• 
  HR certification (SHRM-CP, SHRM-SCP, PHR, SPHR) is a plus
  

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If you are an experienced Human Resources Manager with law firm experience seeking a high-impact role with strong leadership exposure, please submit your resume for immediate consideration.

Job Type: Full-time

Work Location: In person
]]> Tue, 24 Feb 2026 00:00:00 EST 0 We currently have an excellent opportunity for a Legal Client Services Coordinator to join a small, collaborative law firm in the Bergen County, NJ area known for its supportive team environment and genuine appreciation for each employee’s contributions. The Legal Client Services Coordinator is the first point of contact for potential clients seeking legal assistance. This role involves gathering initial case information, assessing client needs, and ensuring accurate and timely communication between prospective clients and the legal team. It’s an excellent fit for someone who prefers a collaborative, hands-on culture over the structure and hierarchy of a large firm.

What You’ll Love About Working Here;

• We’re a small law firm with a big heart - More like a family than a workplace. Our team is supportive, down-to-earth, and driven by an entrepreneurial mindset. If you enjoy working closely with others and being part of a group that celebrates both individual and team success, you’ll fit right in here.
• Hands-on mentorship – Work closely with attorneys who are invested in your professional growth and will take the time to teach and guide you.
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Engaged environment – You’ll never feel like “just another employee”; your contributions will be noticed and appreciated.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events including holiday celebrations and team-building activities.

This position offers rewarding work along with an excellent compensation and benefits package including 401K, discretionary bonus and PTO.

Legal Client Services Coordinator Position Responsibilities Are:

• Serve as the primary point of contact for incoming client inquiries via phone, email, and online forms.
• Conduct thorough client interviews to gather essential case details and relevant documentation.
• Accurately enter client information into case management systems and maintain organized records.
• Screen potential cases and determine alignment with firm practice areas.
• Schedule appointments or consultations between prospective clients and attorneys.
• Follow up with clients to obtain additional information or documentation as needed.
• Prepare documents and legal correspondence.
• Maintain confidentiality and handle sensitive client information with discretion.
• Collaborate with attorneys and paralegals to ensure smooth transition of intake cases.
• Provide excellent client service by answering questions and addressing concerns professionally.

Legal Client Services Coordinator Position Requirements Are:

• 1-2 years previous experience in legal intake or as a legal assistant or legal receptionist in a law firm environment
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and case management software.
• Ability to handle sensitive information with confidentiality and discretion.
• Professional and courteous demeanor, with a client-focused approach.
• Ability to work independently and as part of a team.

If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Client Services Coordinator, we encourage you to apply. Join our team where your contributions will be valued and your professional growth supported.

 
]]> Mon, 26 Jan 2026 00:00:00 EST 0 We currently have an excellent opportunity for a Commercial Real Estate Paralegal to join a small, collaborative law firm in the New Brunswick, NJ area. The Commercial Real Estate Paralegal will support attorneys in complex commercial real estate and finance transactions, with a primary focus on commercial loan closings for institutional and bank lenders.

Commercial Real Estate Paralegal Position Responsibilities Are:

• Manage commercial real estate loan closings from inception through post-closing, including acquisitions, refinances, construction loans, and modifications
• Review and independently work through lender closing checklists, ensuring all conditions are satisfied and documented
• Draft, review, and coordinate execution of loan documents
• Coordinate with banks, borrowers, title companies, surveyors, and opposing counsel to resolve closing issues
• Prepare and organize closing binders (electronic and/or hard copy) and oversee post-closing deliverables
• File and track UCCs, mortgages, and other recordable documents
• Maintain detailed closing checklists and ensure compliance with lender requirements and internal procedures
• Assist attorneys with ongoing loan administration, amendments, extensions, and payoff matters

Commercial Real Estate Position Requirements Are:

• 3+ years of experience as a Commercial Real Estate Paralegal, with demonstrated experience in bank or institutional lender closings
• Proven ability to run with lender closing checklists independently and manage multiple transactions simultaneously
• Strong knowledge of commercial loan documentation and closing procedures
• Experience working directly with banks, title companies, and outside counsel
• Exceptional organizational skills and attention to detail
• Proficiency with document management systems and Microsoft Office

]]> Thu, 15 Jan 2026 00:00:00 EST 0 Position responsibilities are:
Prepare documents and legal correspondence for commercial and residential estate transactions

- Prepare closing binders and obtain information from title companies

- Read title reports, communicate with clients and prepare a matter from intake (after attorney review) to closing. 

- Respond to client inquiries

- Manage case files from commitment to closing
Position requirements:
- At least 4 years of real estate experience in a law firm with strong transactional experience
- Excellent organizational skills and attention to detail
- Proficiency with MS Office]]> Wed, 14 Jan 2026 00:00:00 EST 0
Base salary for this position is from $225,000 – 250,000 depending on experience. Additionally, there is comprehensive benefits program and the firm provides a hybrid work schedule (3 days in the office).]]> Tue, 06 Jan 2026 00:00:00 EST 0
Base salary for this position ranges from $225,000 - 240,000 depending on experience and also includes a comprehensive benefits program. The firm provides a hybrid work schedule (3 days in the office).]]> Tue, 06 Jan 2026 00:00:00 EST 0
Base salary for this position ranges from $225,000 - 240,000 depending on experience and also includes a comprehensive benefits program. The firm provides a hybrid work schedule (3 days in the office).]]> Tue, 06 Jan 2026 00:00:00 EST 0 Tue, 06 Jan 2026 00:00:00 EST 0 Paralegal – Litigation
On-site with potential hybrid flexibility | Up to $90,000
Somerset County

We are seeking a highly skilled Litigation Paralegal to join a well-respected law practice. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and is looking to take on meaningful responsibility supporting a group of busy attorneys.
Key Responsibilities:

• 
  Provide direct support to four attorneys handling several high-profile client matters.
  
• 
  Draft, edit, and proofread legal documents with a strong eye for accuracy and detail.
  
• 
  Manage case files, maintain calendars, and coordinate deadlines.
  
• 
  Utilize Excel, Word, and other Microsoft Office programs for data management and reporting.
  
• 
  Conduct legal research and cite-checking (Lexis experience is a plus, but not required).
  
• 
  Collaborate with colleagues across the firm—this role is open to supporting various practice groups.
  

Qualifications:

• 
  2+ years of litigation paralegal experience in a law firm or corporate legal setting.
  
• 
  Exceptional written and verbal communication skills.
  
• 
  Strong proficiency with Microsoft Office, especially Excel.
  
• 
  Ability to adapt quickly and learn new software (training provided on case management systems such as Logicull).
  
• 
  Highly organized with excellent attention to detail.
  

Work Environment & Benefits:

• 
  Primarily on-site, with consideration for 1–2 days remote per week after training.
  
• 
  Competitive compensation, up to $90,000, commensurate with experience.
  
• 
  Collaborative, supportive team culture with exposure to sophisticated litigation work.
  

]]> Mon, 05 Jan 2026 00:00:00 EST 0 Estate & Trust Paralegal
Full-Time | Northern New Jersey | $60,000–$90,000

A well-established mid-size law firm in Northern NJ is seeking an experienced Estate & Trust Paralegal to support a busy practice handling estate administration and related trust matters. This role involves working closely with attorneys and clients throughout all stages of the administration process.
Responsibilities

• 
  Prepare and file probate documents, including applications for estate representatives
  
• 
  Assist executors, administrators, and trustees with required bonding
  
• 
  Organize and maintain financial information to prepare fiduciary accountings
  
• 
  Manage timelines, deadlines, and document workflows involved in estate administration
  
• 
  Gather and coordinate asset information from clients and financial institutions
  
• 
  Draft a variety of estate-related documents, including releases, closing documents, and beneficiary forms
  
• 
  Prepare state and federal estate/inheritance/gift tax forms
  
• 
  Submit filings with surrogate courts and follow up as needed
  
• 
  Support trust funding by coordinating retitling of accounts and assets
  

Qualifications

• 
  3+ years of hands-on experience in trusts & estates or probate/estate administration
  
• 
  Strong understanding of estate administration procedures and fiduciary concepts
  
• 
  Experience preparing tax-related forms for estates or trusts
  
• 
  Excellent communication, organization, and follow-through
  
• 
  Ability to manage multiple matters and work independently
  
• 
  Bachelor’s degree and/or Paralegal Certificate preferred
  
• 
  Valid driver’s license for occasional local travel
  

Benefits

• 
  Comprehensive health benefits (medical, dental, vision)
  
• 
  401(k) with employer match
  
• 
  Paid time off and paid holidays
  
• 
  Firm-sponsored life and disability coverage
  
• 
  Supportive work environment with long-term stability
  

]]> Tue, 02 Dec 2025 00:00:00 EST 0  

Legal Bookkeeper – Trusts & Estates (On-Site)

Overview

The firm is seeking a seasoned Legal Bookkeeper – Trusts & Estates (On-Site) with solid Trusts & Estates accounting experience to support its Tax, Trusts & Estates attorneys. The individual will handle fiduciary financial management, estate and trust account reconciliations, and administrative support for estate and trust administration.

Ideal candidates have 2+ years of experience handling fiduciary bookkeeping in a law firm or accounting firm, strong knowledge of estate processes and tax filings, and excellent attention to detail. This is a fully on-site role at a highly respected regional firm offering a collegial and stable environment.

 

Why You’ll Love It Here as our Legal Bookeeper:

• A collaborative, supportive, and community-oriented culture, with strong values around diversity and inclusion.
• Modern technology and ongoing training, including an in-house “university” and dedicated trainer.
• Opportunities for professional growth—the firm is expanding and investing in new office space.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events such as holiday celebrations and community service drives.
• Candidates from smaller firms may need to adapt to newer systems, but hands-on training is available for those with a solid foundation.
• The firm values stability and continuity in your career history, especially for more junior professionals.

Key Responsibilities for Legal Bookkeeper – Trusts & Estates:

Financial Management

• Manage and reconcile estate and trust checkbooks
• Prepare disbursements, beneficiary payments, and expense checks
• Coordinate bill payments and maintain complete transaction records
• Assist attorneys with fiduciary account setup and reporting
• Support internal accounting process improvements

Estate Administration

• Gather and organize probate/non-probate asset data (real estate, investments, business interests, etc.)
• Obtain date-of-death valuations and prepare asset inventories
• Assist with estate accounting preparation and estate/inheritance tax filings (Form 706, NJ IT-R, etc.)
• Estimate administration expenses and develop estate tax projections

Trust Administration

• Track trust income, expenses, and distributions
• Prepare and file trust accountings
• Maintain accurate ledgers and documentation

General Legal Support

• Draft correspondence and template-based legal forms
• Assist with Surrogate’s Court filings, service of process, and affidavits
• Communicate directly with clients, beneficiaries, accountants, and financial institutions

Qualifications

• Minimum 2 years of Trusts & Estates or fiduciary bookkeeping experience (law or accounting firm)
• Associate’s or Bachelor’s degree (or Paralegal Certificate) required
• High degree of accuracy, organization, and discretion
• Strong communication and follow-through with attorneys and clients
• Proficiency in Microsoft Office (Word, Excel, Outlook); iManage experience a plus

]]> Wed, 12 Nov 2025 00:00:00 EST 0 Job Overview:
We are seeking a Word Processor to join a mid-sized, collaborative law firm in Newark NJ known for its supportive team environment and growth and development. This is a fully in the office position. The Word Processor will provide assistance to attorneys and be the first point of contact for users seeking word processing assistance and/or problem/resolution with document preparation.

What You’ll Love About Working Here:

• Collaborative community: If you’re looking for a place where teamwork and growth truly matter, you’ll feel right at home here. As a Word Processor with this mid-sized firm, you’ll be part of a team-orientated community where teams across departments work together and support each other—much like a college within a university setting where everyone shares ideas and celebrates success together.
• Employee learning and development: This firm believes in helping their employees grow, which is why they created our own Firm University—a training hub offering courses on everything from legal procedures to technology and professional development. You’ll always have opportunities to keep learning and expanding your skills.
• Latest technology: Because this is a forward-thinking firm, you’ll also have access to the latest technology and legal software to make your work efficient and rewarding. It’s a place where you can build your career, feel supported, and be part of something innovative.
• Very competitive salary and comprehensive benefits package.

Word Processor position responsibilities are:

• Document production and editing including document conversion and clean up and creating and revising complex legal documents while adhering to firm styles and guidelines.
• Printing complex documents.
• Data entry using various software applications and or transcripts of digital dictation.
• User support and customer service - Providing technical assistance via email, phone, helpdesk ticketing system and in person.
• Facilitating the creation and editing of Tables of Contents and Tables of Authorities

Word Processor position requirements are:

• At least 7 years of Word Processor experience in mid or large law firm
• Advanced knowledge of multiple legal software, including MS Office, Windows 10, iManage Document Management System, and Best Authority
• Strong ability to learn new software as needed
• Strong attention to detail and ability to manage priorities
• Excellent communication and client relations skills

If you are passionate about the legal field and possess the necessary skills to thrive as a Word Processor, we encourage you to apply. Join our team where your contributions will be visible and valued.

Job Type: Full-time

Benefits:

 

• 401(k)
• Dental insurance
• Health insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance

]]> Wed, 12 Nov 2025 00:00:00 EST 0 We currently have an opportunity for a Billing Specialist with a growing law firm in the Livingston, NJ area (zip code 07039)
The Billing Specialist is responsible for managing the firm’s billing process, ensuring timely and accurate preparation and distribution of client invoices in accordance with firm policies, client guidelines, and legal billing requirements. This role requires strong attention to detail, familiarity with legal billing software, and the ability to work closely with attorneys, paralegals, and clients to resolve billing inquiries and ensure efficient revenue flow.           Position responsibilities are:

• Handle all aspects of billing procedures for assigned attorneys, including but not limited to preparing transfers, write downs, write offs, time entry edits, address rate issues, and respond to client inquiries, etc.      
• Work with accounting team to achieve monthly and annual billing objectives
• Prepare billing reports
• Develop and maintain working relationships with billing attorneys, secretaries and management.
•  Work with the accounting team to achieve monthly and annual billing objectives 
• Set up client information in billing system
• Monitor billing deadlines and proactively follow up with attorneys to meet billing cycles.
• Handle some collection calls and/or correspondence.

         Position requirements are:

• 
  Experience: At least 5 years of legal billing or professional services billing experience required; law firm experience preferred.
  
• 
  Software: Proficiency with Excel and legal billing software, (such as Collaborati, Data Cert, Legal Solutions Suite, Litigation Advisor, Tymetrix 360 and Bottom Line.
  
• 
  Highly detail orientated with strong organizational and communication skills 
  
  
  
  
  
  
   
  

· 

·










 
]]> Thu, 23 Oct 2025 00:00:00 EDT 0 We currently have an opportunity for an Accounts Receivable and Collections Specialist with a growing law firm in the Livingston, NJ area. This position works closely with our billing attorneys, their legal assistants and clients and as well as other Finance Team staff, thus this candidate must be comfortable communicating with partners of the firm as well as clerical staff. The Accounts Receivable and Collections Specialist will also work closely with clients to help facilitate timely payments and pay old debt.

Position responsibilities are:

 - Mostly daily interaction with administrative leadership (COO or CFO) on tasks and assignments

- Initiates collection efforts on past due accounts, including communication with clients via telephone and/or email in order to monitor and collect funds owed

.- Assists with client inquiries in regard to billing

- Provide collections support to assigned Partners

- Follow up on aged accounts receivables

- Prepare various reports for clients and partners in connection with AR

- Prepares monthly and year- end collection reports

- Generates and mails monthly reminder statements

- Maintains thorough, well-organized accounts receivable files

- Work closely with accounting staff on cash applications, duplicate payments and use of monies held in trust

- Records all communications in the document management system (iManage)


Position requirements are:

- At least 5 years’ experience in accounts receivable management and collections efforts. Law firm (or other professional services) industry experience would be a plus, but is not required.

-Demonstrated experience working independently as well as in a team environment

- Excellent writing and verbal communication skills

- Experience with Excel and other financial systems (3E, Iridium, nQzw, Intapp, etc.) 

- Proficiency with  Microsoft Office and Outlook

 
]]> Wed, 01 Oct 2025 00:00:00 EDT 0 We currently have a hybrid opportunity for an Accounting Manager with a growing law firm in the Livingston, NJ area. This position reports to the firm's Controller and will also interact directly with the CFO.

Responsibilities for this position include, but are not limited to, the following:

· Supervise a staff of 10 team members including billing, collection, cash applications, and matter intake team, including all daily activities.

· Close coordination with the assistant controller on all day-to-day financial aspects of the business, including operations of, and changes to, financial systems.

· Extensive use of the Elite 3E accounting, Intapp time entry, and Iridium BI, financial software systems.

· Measuring adherence to adopted accounting policies and procedures.

· Works closely with the controller on the oversight of the payroll, trust accounting and accounts payable functions.

· Update and maintenance of daily cash flows.

· Preparation of journal entries.

· Review of the preparation of monthly bank reconciliations and monthly variance analysis of various expense accounts.

· Review general ledger in preparation for month end close and related reporting, including release of monthly pro formas to billing attorneys as well as aged AR and unbilled time reports.

· Assist in annual and monthly financial reporting.

· Assist with the annual budget.

· Respond to ad hoc accounting requests from partners in the firm and administrative leadership.

· Firm liaison with bank representatives regarding all bank accounts.

Requirements for this position are:
· At least 10 years’ experience in a service industry, particularly in the areas of billing (including e-billing), cash applications, and matter intake,
· Supervisory experience of accounting team members.
]]> Wed, 01 Oct 2025 00:00:00 EDT 0 Northern New Jersey (Morris County area) | Full-time |$90,000 
About the Firm
Business-focused law firm with both transactional and litigation practices. Collaborative, entrepreneurial culture; many attorneys have Big Law backgrounds.
The Role
We’re seeking a Litigation Paralegal to join our clients team in the Northern New Jersey (Morris County area) . This role primarily supports a senior litigation partner, with some additional support to other attorneys.
Responsibilities

• 
  Draft subpoenas, discovery requests/responses, motions, and other filings
  
• 
  Manage NJ eCourts filings (NY and federal preferred)
  
• 
  Maintain case files, calendars, and litigation timelines
  
• 
  Assist with monthly billing during the first week of each month
  
• 
  Conduct research (Westlaw; AI tools like CoCounsel a plus)
  
• 
  Collaborate with attorneys to move cases forward efficiently
  

Qualifications

• 
  3+ years of complex commercial/business litigation experience (required)
  
• 
  Strong drafting and e-filing skills (NJ eCourts required)
  
• 
  Proactive, detail-oriented, and able to manage deadlines independently
  
• 
  Experience with NetDocuments a plus; Salesforce training provided
  
• 
  Not a fit: purely PI, matrimonial, or plaintiff-side litigation backgrounds
  

Schedule & Location

• 
  Hybrid: 4 days in office / 1 remote after 1–2 month ramp-up
  
• 
  Hours: 9:00 a.m.–5:00 p.m. (team leaves promptly at 5)
  
• 
  Summer Fridays: Office closes at 3:00 p.m.
  

Compensation

• 
  Salary:  up to $90,000 for highly experienced candidates
  
• 
  Discretionary annual bonus 
  

]]> Wed, 24 Sep 2025 00:00:00 EDT 0 A 200+ attorney regional law firm is seeking an experienced Corporate Paralegal to join its team in Northern NJ. The role offers a hybrid schedule (three days in-office, two remote) and a competitive salary range of $90,000 – $115,000+, depending on experience, plus comprehensive benefits.

In this role, you will work closely with attorneys on corporate governance and transactional matters. Responsibilities include drafting agreements and resolutions, forming and maintaining entities, assisting with due diligence, preparing closing documents, and keeping corporate records organized. This is a hands-on role where you’ll be directly involved in supporting transactions and collaborating across offices to ensure deadlines and priorities are met.

Qualifications:

• 
  Minimum of 5 years of corporate paralegal experience in a law firm or professional services environment.
  
• 
  Strong organizational skills and the ability to manage multiple priorities.
  
• 
  Excellent written and verbal communication skills.
  
• 
  Proficiency with Microsoft Word and Excel; experience with entity management software is a plus.
  
• 
  Bachelor’s degree and/or paralegal certificate required.
  

Compensation & Benefits:

• 
  Salary range: $90,000 – $115,000+ depending on experience
  
• 
  Comprehensive benefits package, including health insurance, retirement plan, and paid time off
  

]]> Mon, 08 Sep 2025 00:00:00 EDT 0 We currently have an opportunity for a Staff Accountant with a leading national law firm and innovator in construction law. They are seeking an experienced and detail-oriented Staff Accountant to join their Finance Team, with a primary focus on financial reporting and general ledger management. This position is based in their Hackensack area, New Jersey, office ( Zip code 07601).

As a key member of the firm's team, the Staff Accountant will oversee the firm’s general ledger, support internal and external financial reporting, and assist with regulatory compliance. The Staff Accountant will also support trust accounting activities and help oversee accounts payable operations, all while working closely with firm leadership and stakeholders.

 

Key Position Responsibilities are:

• Manage and maintain the firm’s general ledger, ensuring timely and accurate journal entries and reconciliations.
• Prepare and analyze financial reports, including dashboards, summaries, and periodic reporting for management and stakeholders.
• Process journal entries including payroll, accruals, and adjustments.
• Perform bank reconciliations for firm and trust accounts.
• Conduct GL account analysis, investigating variances and ensuring proper classification.
• Assist with trust accounting operations, including processing and reconciling deposits, receipts, and disbursements.
• Support accounts payable processes, including review and processing of firm expenses, AMEX charges, client costs, and vendor invoices.
• Manage cash receipt deposits, including wires, ACHs, and credit card transactions.
• Support month-end and year-end closing activities.
• Maintain organized and accurate financial documentation and audit trails.
• Assist with client accounting system maintenance and ad hoc financial system tasks.
• Participate in special projects, including data analysis and financial modeling.
• Respond to internal and external inquiries regarding billing, reporting, and payment status.
• Communicate financial information clearly and effectively to staff, management, vendors, and clients.

Position requirements are:

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Prior experience in financial reporting and general ledger operations.
• Strong financial analysis skills with the ability to identify issues and recommend solutions.
• Exceptional attention to detail and accuracy with a high standard of work quality.
• Advanced Excel proficiency, including pivot tables, formulas, VLOOKUPs, and data validation.
• Proficient in Microsoft Office Suite, especially PowerPoint, Word, Excel, and Access, to generate reports and presentations.
• Excellent multitasking and organizational skills—able to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with the ability to convey complex financial concepts to non-finance audiences.
• Prior experience in a law firm or professional services firm preferred.
• Familiarity with Aderant Expert/Elite 3E, Chrome River (Emburse Enterprise), or similar accounting platforms is a plus.

 
]]> Fri, 08 Aug 2025 00:00:00 EDT 0
The Office Clerk will assist the firm's  full-time legal assistants, paralegals and attorneys with overflow work and vacation coverage.

Position responsibilities will include, but are not limited to:
 • High volume document scanning & copying
 • Word processing
 • Responding to phone inquiries
 •  Entering attorney time
 • Running errands 
 • Conference room setup
 • Local deliveries
 • Maintaining law library
• Filing (moderate but frequent lifting)
• Other related office responsibilities as needed.

Position requirements are:
• Some prior experience in customer service in retail or an office setting
• Excellent people skills, with the ability to interface professionally with co-workers and clients
• Highly detail-oriented with strong customer focus]]> Mon, 21 Jul 2025 00:00:00 EDT 0
The Office Clerk will assist the firm's full-time legal assistants, paralegals and attorneys with overflow work and vacation coverage.

Position responsibilities will include, but are not limited to:
• High volume document scanning & copying
• Word processing
• Responding to phone inquiries
•  Entering attorney time
• Running errands 
• Conference room setup
• Local deliveries
• Maintaining law library
• Filing (moderate but frequent lifting)
• Other related office responsibilities as needed.

Position requirements are:
• Some prior experience in customer service in retail or an office setting
• Excellent people skills, with the ability to interface professionally with co-workers and clients
• Highly detail-oriented with strong customer focus]]> Mon, 21 Jul 2025 00:00:00 EDT 0 Fri, 11 Jul 2025 00:00:00 EDT 0
Position responsibilities are:

• Reviewing, scanning and routing correspondence, reports and legal documents, drafting correspondence and preparing and processing forms and legal documents and filings
• Analyze and collect information for legal documents and 
• Prepare final estate planning letter and document binder which includes copies of executed estate planning documents and recommendations for various asset transfers such as investment accounts, and real estate
• Full administrative responsibilities, including answering and directing calls, communicating with clients, and making copies
• Record billable time daily
• Maintain and update files and corresponding deadlines
• Organize attorney meetings and client conferences, prepare all files and documents for meetings, notarize documents and attend and participate in required meetings
• Handle special projects assigned by department attorneys as they arise

Position requirements are:

• At least  5-7 years of experience as a legal assistant with experience supporting attorneys in a law firm
• Excellent organizational skills and attention to detail
• Demonstrated ability to work in a team environment
• Proficiency in MS Office
• Excellent communication and client relations skills]
•  Demonstrated ability to prioritize work and meet deadlines 

 ]]> Thu, 19 Jun 2025 00:00:00 EDT 0 Position Responsibilities are:

• Collaborate with attorneys and other paralegals during all phases of estate and trust administration, including maintaining client files, and contact with clients, courts, financial planners, and accountants, to collect information necessary to complete reporting and filing requirements.
• Draft, read, and review trust and estate documents
• Review financial information received from clients, audit documents to correct errors, and draft schedules of assets and estate tax analysis.
• Prepare distribution documents including estate/trust accounting that may require calculation of fiduciary commissions, refunding bond and release forms and correspondence to accompany same.
• Prepare final estate planning letter and document binder which includes copies of executed estate planning documents.
• Handle special projects or additional responsibilities as they arise
• Record billable time daily.

Position requirements are:

• At least 3 years of relevant experience in Trust and Estates in a law firm environment.
• Demonstrated experience administering estates and preparing estate and inheritance tax returns utilizing tax return preparation software.
• Strong mathematical skills
• Highly detail-oriented with a demonstrated ability to prioritize tasks.
• Excellent written and verbal communication skills as well as mathematical skills.
• Ability to thrive in a teamwork-oriented, deadline-driven, and extremely fast-paced environment.
• Strong technical skills, including proficiency in Microsoft Office Suite. Prior experience with Thomson Reuters, Fiduciary Practice Systems for preparation of estate tax returns and accountings a plus.

]]> Mon, 02 Jun 2025 00:00:00 EDT 0 Location: Midtown Manhattan (Hybrid; partner-based flexibility)
Schedule: 20–30 hours/week (based on ongoing caseload)
Pay Rate: $95 to $130/hour (based on experience level)

Overview: A highly-respected boutique labor and employment law firm in Midtown Manhattan, consistently ranked among the nation's leading practices by prestigious legal directories, is seeking a Contract Employment Associate Attorney for an indefinite assignment. This role provides the opportunity to work with an impressive roster of Fortune 500 clients while enjoying the flexibility of a reduced schedule. The firm's collaborative culture and commitment to excellence make this an ideal position for attorneys seeking meaningful work with work-life balance.

Perks & Benefits:

• Hybrid work model with schedule flexibility
• Collaborative environment where attorneys work directly with distinguished partners
• Access to high-quality litigation and counseling work typically assigned to senior associates at larger firms
• Weekly direct deposit via a leading legal staffing agency
• Competitive compensation aligned with experience
• Serve clients across multiple industries including financial services, healthcare, and technology

Responsibilities:

• Draft and revise pleadings, legal memoranda, and motions
• Assist with discovery, depositions, and case strategy development
• Provide client counsel on HR policies, terminations, compliance, and wage & hour issues
• Draft and update employee handbooks and internal policies
• Support partners in employment discrimination and wage/hour litigation matters
• Participate in client meetings and calls as needed

Qualifications:

• J.D. and active bar license (NY preferred)
• 2–8 years of labor and employment law experience
• Traditional labor law experience a plus
• Prior experience with both litigation and counseling in a firm setting
• Experience taking/defending depositions preferred
• Familiarity with federal and New York employment laws
• Ability to manage tasks across multiple reporting partners
• Strong analytical and writing skills

Firm Culture: This boutique firm values work-life balance and has designed this contract position to provide meaningful legal work with the flexibility many attorneys seek. The firm is known for its collegial atmosphere and commitment to attorney development.

Start Date & Interview Process: Candidates will interview with several partners. The expected start date is by end of the month, but the firm is flexible.
]]> Tue, 06 May 2025 00:00:00 EDT 0 Location: Midtown Manhattan (Hybrid; flexibility based on partner preferences)
Schedule: 20–30 hours/week (depending on workflow)
Pay Rate: $105 to $150/hour (commensurate with experience)

Overview: A prestigious boutique labor and employment law firm in Midtown Manhattan, known for its sophisticated practice and collaborative culture, seeks a Contract Business Immigration Attorney to cover a parental leave through October/November 2025. This URGENT position has potential to convert to a direct-hire role. This firm has been consistently recognized in legal rankings for excellence in labor and employment law. You'll work directly with highly-regarded partners serving Fortune 500 clients in an environment that values both excellence and work-life balance. This opportunity offers the perfect blend of challenging work, schedule flexibility, and competitive compensation for attorneys seeking a meaningful next step in their immigration law career.

Perks & Benefits:

• Flexible hybrid work schedule (remote work available depending on team needs)
• Competitive hourly compensation
• Work alongside partners who regularly speak at national conferences and publish in leading legal journals
• Handle sophisticated matters for prominent clients in financial services, healthcare, education, and technology sectors
• Benefit from mentorship by recognized thought leaders in immigration law
• Weekly pay through a reputable staffing partner

Responsibilities:

• Prepare and file H-1B, L-1, PERM, I-140, I-485, and related petitions
• Advise employers on immigration strategy and compliance
• Draft persuasive documentation and manage detailed case files
• Collaborate directly with assigned partners on specific matters
• Handle approximately 15-20 cases per month, with emphasis on H-1B and PERM filings

Qualifications:

• J.D. and active bar license in any U.S. jurisdiction
• 3–5+ years of business immigration experience, including high-volume filings
• Experience with technology sector immigration matters preferred
• Proficiency with immigration case management software
• Ability to work independently and adapt to partner-specific workflows
• Strong writing and communication skills

Firm Culture: Join a firm that focuses exclusively on labor, employment and immigration law in a truly collaborative environment. This firm is committed to fostering a diverse and inclusive workplace where all perspectives are valued.

Start Date & Interview Process: Interviews will be conducted with several partners. The ideal candidate will be available to start immediately.
]]> Tue, 06 May 2025 00:00:00 EDT 0 Job Title: Director of Customer Project Management & Planning
Location: Commutable to Central NJ
Industry: Contract Manufacturing – Personal Care / Beauty
Employment Type: Full-Time, Direct Hire

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Overview:
A dynamic and growing contract manufacturer in the personal care and beauty industry is seeking an experienced Director of Customer Project Management & Planning to lead two high-impact operational departments across multiple facilities.

This is a mission-critical leadership role, bridging the gap between customer-facing sales operations and internal production, with a focus on driving order execution, project timelines, and cross-functional alignment. You’ll report directly to executive leadership and be a key member of the Plant Leadership Team.

---

Key Responsibilities:

• 
  Own the full customer order lifecycle—from receipt through final delivery—with a focus on OTIF (on-time, in-full) performance
  
• 
  Lead and develop the Customer Project Management (CPM) and Planning teams across two NJ-based sites
  
• 
  Partner with Sales, Estimating, Engineering, Procurement, and Production to ensure successful project launches and repeat order execution
  
• 
  Oversee revenue forecasting, project tracking, client communications, and order issue resolution
  
• 
  Develop and implement continuous improvement processes, while managing KPIs and customer satisfaction metrics
  
• 
  Hire, train, and lead a team of 5–10+ professionals; drive performance management and cross-training
  
• 
  Lead escalation response, client updates, and process optimization across departments
  

---

Ideal Candidate Profile:

• 
  10–15 years of progressive experience in customer care, project management, or planning in a contract manufacturing or CPG environment
  
• 
  3–5 years of experience leading cross-functional teams in a fast-paced, high-volume setting
  
• 
  Strong ERP/CRM system experience and advanced Excel skills required
  
• 
  Proven leadership, problem-solving, and communication capabilities
  
• 
  Bachelor’s degree required; MBA highly preferred
  

---

Why Join This Team?

• 
  Strategic leadership role with C-suite visibility
  
• 
  Play a central role in operational efficiency and customer satisfaction
  
• 
  Help drive growth in a high-demand industry segment
  
• 
  Collaborative, team-focused culture with strong executive support
  

---

To Apply:
Please submit your resume to Cristina LaMonica at clamonica@mattsonresources.com or apply directly on this platform. All submissions are handled confidentially.
]]> Mon, 14 Apr 2025 00:00:00 EDT 0 Job Title: Corporate Paralegal – Contract Governance & Compliance
Location: Hybrid – Northern NJ 
Industry: Global Consumer Goods / Manufacturing
Employment Type: Full-Time

Overview:
A global leader in the consumer goods space is seeking a Corporate Paralegal to take ownership of its growing contract and governance functions. This is a newly created position, reporting directly to executive leadership, and offers the unique opportunity to build centralized systems for legal compliance and contract oversight.

If you're someone with strong paralegal or legal operations experience and thrive in a high-impact, cross-functional role, this is a fantastic opportunity to shape how contracts are managed across a major organization.

Key Responsibilities:

• 
  Serve as the centralized point of contact for all contract review and processing
  
• 
  Standardize contract workflows and ensure consistency across departments
  
• 
  Review standard agreements (NDAs, vendor agreements, staffing contracts, etc.)
  
• 
  Track deadlines, renewal schedules, and compliance obligations
  
• 
  Collaborate with departments like HR, Finance, Safety, and Operations to understand contract goals and business needs
  
• 
  Escalate complex or high-risk terms to external counsel or executive leadership
  
• 
  Support the buildout of a contract repository and assist in potential contract management system implementation
  

Ideal Candidate:

• 
  Paralegal certificate or relevant legal training (JD not required)
  
• 
  3+ years of corporate paralegal or legal operations experience, ideally in-house
  
• 
  Hands-on experience with contract lifecycle management
  
• 
  Detail-oriented with strong organizational and tracking skills
  
• 
  Excellent communication and discretion when working across all levels of the business
  
• 
  Proactive and confident working independently in a newly created role
  

Why This Role?

• 
  Be the first hire in a critical function, reporting directly to a top executive
  
• 
  Play a strategic role in unifying and upgrading legal processes
  
• 
  Hybrid flexibility and opportunity for long-term growth within a global organization
  

To Apply:
Please submit your resume to Cristina LaMonica at [your email address] or apply directly through this platform. All submissions will be handled with strict confidentiality.
]]> Mon, 14 Apr 2025 00:00:00 EDT 0 A dynamic and rapidly growing law firm with a national practice is seeking a Paralegal to support its Securities Practice Group. 
Essential Duties:

• Assist with arbitration and trial scheduling, preparation, and hearings.
• Prepare and file court documents.
• Work with attorneys to collect and analyze documents.
• Assist in file management.
• Manage a substantial caseload.
• Interact with firm personnel, outside counsel, and external vendors.

Qualifications:

• Minimum of 4 years of experience required.
• Experience with SEC and FINRA enforcement proceedings, regulatory investigations, and arbitrations preferred.
• Familiarity with filing documents on FINRA’s portal is a plus.
• Excellent written and oral communication skills.
• Strong analytical skills.
• Experience with document management systems is desirable.
• Highly proficient in Microsoft Office.
• A four-year college degree or relevant work experience is required.

]]> Wed, 19 Mar 2025 00:00:00 EDT 0

Well-established, mid-sized law firm with over 100 attorneys

National practice with offices across multiple states

Diverse practice areas with strong securities litigation focus

Prestigious client base including major financial institutions

Collaborative team environment with growth opportunity

Modern litigation tools and technology resources Position Overview
We are seeking an experienced Commercial Litigation Paralegal to join our growing team in South Florida. This paralegal will support attorneys in securities-related arbitration and state and federal court business litigation. The ideal candidate will have strong experience with document review, e-discovery platforms, and trial preparation.

 
Benefits & Work Arrangement

• Competitive salary range of $80,000-$90,000
• Comprehensive benefits package starting on first day of employment
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• PTO plan that increases with tenure
• Opportunity for overtime
• 35-hour standard work week
• Collaborative, supportive team environment

Responsibilities

• Gather and analyze documents for case preparation
• Conduct electronic review and production of documents
• Prepare Orders of Production and/or Subpoenas to third-parties
• Interact with firm personnel, outside counsel, external vendors (particularly third-party discovery vendors) and clients
• Organize case files and documents
• Prepare standard form responses
• Assist with trial preparation
• Create and maintain spreadsheets and databases
• Perform legal research
• Support other litigation projects as needed

Requirements

• Minimum of 4 years of Commercial or Business Litigation experience at a law firm as a Paralegal
• Experience with litigation support software and e-discovery platforms, including Relativity
• Highly proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Excellent written and oral communication skills
• Strong analytical skills
• Self-starter who is comfortable managing multiple tasks
• Ability to work in a collaborative team environment

Commercial Litigation Paralegal - Securities Litigation Focus About the Firm

• Well-established, mid-sized law firm with over 100 attorneys
• National practice with offices across multiple states
• Diverse practice areas with strong securities litigation focus
• Prestigious client base including major financial institutions
• Collaborative team environment with growth opportunity
• Modern litigation tools and technology resources

Position Overview
We are seeking an experienced Commercial Litigation Paralegal to join our growing team in South Florida. This paralegal will support attorneys in securities-related arbitration and state and federal court business litigation. The ideal candidate will have strong experience with document review, e-discovery platforms, and trial preparation.

 
Benefits & Work Arrangement

• Competitive salary range of $80,000-$90,000
• Comprehensive benefits package starting on first day of employment
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• PTO plan that increases with tenure
• Opportunity for overtime
• 35-hour standard work week
• Collaborative, supportive team environment

Responsibilities

• Gather and analyze documents for case preparation
• Conduct electronic review and production of documents
• Prepare Orders of Production and/or Subpoenas to third-parties
• Interact with firm personnel, outside counsel, external vendors (particularly third-party discovery vendors) and clients
• Organize case files and documents
• Prepare standard form responses
• Assist with trial preparation
• Create and maintain spreadsheets and databases
• Perform legal research
• Support other litigation projects as needed

Requirements

• Minimum of 4 years of Commercial or Business Litigation experience at a law firm as a Paralegal
• Experience with litigation support software and e-discovery platforms, including Relativity
• Highly proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Excellent written and oral communication skills
• Strong analytical skills
• Self-starter who is comfortable managing multiple tasks
• Ability to work in a collaborative team environment

 

]]> Fri, 28 Feb 2025 00:00:00 EST 0 We are seeking a dedicated Legal Assistant to support two busy attorneys in a fast-paced legal environment. This full-time, on-site position in Northern NJ/Bergen County, requires a detail-oriented professional proficient in Microsoft Word, capable of managing multiple tasks efficiently to ensure the smooth operation of the attorneys' daily workflow.

What This Role Offers:

• A competitive compensation package based on experience.-
• A collaborative work environment that values teamwork and professional growth.
• Opportunities for continuous learning and career advancement.
• A commitment to fostering an inclusive workplace where diverse viewpoints are valued.

Qualifications:

• 2-3 years as a Legal Assistant in a law firm setting.
• Proficiency in Microsoft Word and other Microsoft Office applications.
• Exceptional ability to multitask, prioritize, and manage time effectively.
• High level of accuracy in document preparation and data entry.
• Strong verbal and written communication abilities.
• Ability to maintain confidentiality and exercise discretion.

If you are a motivated legal professional looking to contribute to a dynamic team, we encourage you to apply clamonica@haleystuartgroup.com
 
]]> Fri, 21 Feb 2025 00:00:00 EST 0

Admission to Patent Bar is required.  This firm affords a hybrid or fully remote work schedule, if desired. Base salary in the $140,000 - $200,000 range depending on experience. ]]> Wed, 22 Jan 2025 00:00:00 EST 0 Mon, 06 Jan 2025 00:00:00 EST 0 Mon, 25 Nov 2024 00:00:00 EST 0
Position responsibilities are:
- Prepare correspondence and documents 
- Maintain and update executive calendar and schedule meetings/conference calls and travel arrangements
- Respond to inquiries
- Process invoices
- Coordinate projects as needs arise 


Position requirements:
- At least 7 years of related executive level administrative experience 
- Proficiency with MS Office
- Excellent organizational skills and attention to detail
- Strong communication skills 
 ]]> Tue, 05 Nov 2024 00:00:00 EST 0 Mon, 28 Oct 2024 00:00:00 EDT 0 TRUST & ESTATES PLANNING & ADMINISTRATION attorney to join this sophisticated practice.  Hybrid work schedule and extremely competitive compensation ($150,000+ base salary for junior associate).  New Jersey bar admission required; New York is a plus.]]> Mon, 07 Oct 2024 00:00:00 EDT 0 Employment and Criminal Matters.  Firm represents various unions in the State of New Jersey and is growing tremendously! New Jersey Bar admission is required.  Base salary in the $90,000 range depending on experience plus 401(k) plan with match.]]> Mon, 30 Sep 2024 00:00:00 EDT 0 Mon, 23 Sep 2024 00:00:00 EDT 0 Key position responsibilities are:
- Manage the firm's office operations, including vendor management overseeing a team of support staff
Manage the firm's trust account
- Manage billing and processing and payment of invoices
Position requirements are:
- At least 5-7 years of related experience in a law firm environment
- Advanced proficiency with QuickBooks
- Experienced with managing a trust account]]> Wed, 04 Sep 2024 00:00:00 EDT 0  
 
]]> Mon, 29 Jul 2024 00:00:00 EDT 1 Key position responsibilities are:
- Manage the firm's trust account
- Manage billing and processing and payment of invoices
- Oversee a team of support staff
- Daily management of office operations including interfacing with outside vendors
Position requirements are:
- At least 5-7 years of related experience in a law firm environment
- Advanced proficiency with QuickBooks
- Experienced with managing a trust account]]> Wed, 24 Jul 2024 00:00:00 EDT 0 Position responsibilities are:
- Partner with attorneys on identifying paralegal staffing needs to ensure a smooth workflow 
- Assist with recruiting paralegals as well as executing the performance management process
- Educate and advise attorneys on effective usage of paralegals
- Design and implement effective training programs for paralegals
- Serve as a liaison between the paralegals and other administrative departments as well as a liaison between attorneys and other paralegals to ensure projects are completed accurately and in a timely manner
- Collaborate with the firm's Managing Partner and firm management to increase the firm's profitability
- Ensure adherence to client billing guidelines
- Handle a reduced paralegal caseload, including document preparation
Position requirements are:
- Bachelor's Degree and ABA Paralegal Certificate from an Accredited Program
- At last 4 years of related experience as a paralegal, paralegal specialist or case manager
- At least 4 years of supervisory experience
- Excellent organizational and communication skills
- Strong technical skills, including proficiency with MS Office Suite and time entry programs
- Ability to maintain knowledge of practice specific technologies including  eDiscovery practices and tools.

 ]]> Fri, 10 Sep 2021 00:00:00 EDT 1 Position responsibilities are:
- Answering and forwarding client calls
- Meeting and greeting clients
- Sorting and distributing mail
- Prepare client invoices
- Assist with legal correspondence and document preparation
Position requirements:
- At least 2-3 years of related experience in a Law firm
- Proficiency with MS Office
- Excellent communication and client relations skills
- Strong organizational skills]]> Thu, 27 Aug 2020 00:00:00 EDT 1