Word Processing Specialist
Job Description
A well-established, mid-sized professional services firm is seeking a Word Processing Specialist to provide high-level document support across multiple departments.
This is a critical, highly visible role supporting attorneys and staff with complex document production, formatting, and technical troubleshooting. The ideal candidate thrives in a fast-paced environment, is extremely detail-oriented, and takes pride in producing polished, accurate work under tight deadlines.
Why Work Here!
- Full benefits package + retirement + PTO
- On-site role with a collaborative team environment
- One remote day available after initial onboarding period
- Fast-paced setting supporting multiple stakeholders across the firm
- Collaborative, team-oriented environment
- Emphasis on respect and inclusivity
- Exposure to diverse, experienced attorneys
- Opportunity to work across multiple practice areas
- Ongoing training and professional development
- Exposure to complex, high-level work
- Opportunity to build specialized expertise (especially healthcare-related)
- Provide firmwide word processing support, including advanced document formatting and cleanup
- Create and format complex legal documents, including tables of contents (TOCs), tables of authorities (TOAs), and styles
- Troubleshoot document formatting issues and provide technical support to attorneys and staff
- Assist legal assistants and attorneys with overflow work and time-sensitive requests
- Ensure consistency, accuracy, and professionalism across all documents
- Collaborate with team members to manage workflow and prioritize assignments
- Support onboarding and training of staff on document formatting best practices
- Step in to provide coverage and direct support to attorneys as needed
Ideal Candidate
- 5+ years of experience in a word processing or document specialist role, preferably within a law firm or professional services environment
- Advanced proficiency in Microsoft Word (this will be tested during the interview process)
- Strong experience with:
- Document formatting and styles
- TOCs and TOAs
- Large, complex documents
- Experience with document management systems (iManage or similar)
- Familiarity with tools such as Best Authority, BigHand, or similar is a plus
- Ability to troubleshoot formatting and technical document issues independently
What They’re Looking For
- Someone who can operate as the go-to document expert
- Strong attention to detail and accuracy
- Ability to handle a high volume of requests and shifting priorities
- Comfortable working in a shared services / team-based environment
- Professional, responsive, and able to communicate effectively with attorneys and staff
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