Senior Executive Assistant
Posted: 07/31/2026
Employment Type:
Direct Hire
Job Category: Administrative / Support
Job Number: 9653
Job Description
We currently have an opportunity for a Senior Executive Assistant to provide high-level administrative, operational, and personal support within a family- owned commercial real estate company in Bergen County, NJ. This position offers a diverse and fast-paced environment supporting the principal and family members while overseeing executive administration, financial coordination, property management, private travel logistics, and special projects. The base salary range for this position is $110-145K.depending upon experience.
What You’ll Love About Working Here:
Summary of Key Responsibilities:
Document & Records Management
Private Aircraft & Executive Travel
Event Planning & Special Projects
Financial & Administrative Coordination
Property & Vendor Management
Qualifications
If you are an experienced senior-level Executive Assistant, please submit your resume for immediate consideration.
What You’ll Love About Working Here:
- Entrepreneurial work environment
- Comprehensive health benefits (medical, dental, vision)
- 401K and profit-sharing plans
- Generous PTO
Summary of Key Responsibilities:
- Provide comprehensive administrative support to the CEO and family members.
- Manage calendars, appointments, reminders, and correspondence.
- Coordinate medical appointments, prescription management, transportation, and other personal matters.
Document & Records Management
- Maintain confidential family records, including deeds, trusts, wills, insurance policies, HR files, legal documents, and medical records.
- Organize both electronic and hard-copy filing systems while ensuring confidentiality and accuracy.
Private Aircraft & Executive Travel
- Coordinate all aspects of private aircraft scheduling and operations.
- Arrange passenger manifests, travel itineraries, catering, ground transportation, and charter requests.
- Coordinate with flight crew, maintenance providers, and aviation vendors.
- Review aviation invoices and maintain detailed flight schedules and reporting.
Event Planning & Special Projects
- Coordinate annual executive and family events from planning through execution.
- Manage vendor contracts, travel logistics, guest communications, transportation, accommodations, and event schedules.
- Support additional projects and special assignments as requested.
Financial & Administrative Coordination
- Process invoices and prepare payments using Quicken for multiple residential properties.
- Review invoices for accuracy and maintain organized financial records.
- Coordinate payment of property taxes, education expenses, medical invoices, and other family-related obligations.
- Assist with banking requests, account funding, payroll coordination, and financial documentation.
- Maintain loan records and other confidential financial files.
Property & Vendor Management
- Coordinate maintenance and repairs for multiple residences.
- Obtain vendor proposals and certificates of insurance (COIs).
- Serve as liaison with contractors, vendors, and service providers.
- Coordinate seasonal property needs, deliveries, utilities, and ongoing projects.
Qualifications
- 10-15+ years of Executive Assistant experience supporting senior executives
- Strong organizational and project management skills with exceptional attention to detail
- Ability to anticipate needs before they arise
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency with Microsoft Office; Quicken experience is preferred.
If you are an experienced senior-level Executive Assistant, please submit your resume for immediate consideration.
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Ready to advance your career in the vibrant area around Hackensack, New Jersey? This bustling hub offers a perfect blend of urban excitement and suburban charm, attracting job seekers with boundless opportunities for professional growth and success. From the historic Hackensack Meridian Health Arena to the diverse cuisine of Main Street, Hackensack provides a unique backdrop for your career journey. With convenient access to recreational gems like Overpeck County Park and the Bergen County Zoo, as well as cultural hotspots like the Bergen Performing Arts Center and the Nails in the Wall Gallery, this area promises a fulfilling lifestyle alongside your professional endeavors. Explore our job listings in Hackensack today and take the next step towards a rewarding career in this captivating region.