Administrative Support Specialist
50 Tice Blvd, Suite A20 Woodcliff Lake, NJ 07677 US
Job Description
Administrative Support Specialist (Temp-to-Perm)
On-site | Northern NJ (Bergen County area)
Full-Time | Growth Opportunity
A well-established professional services company in Northern New Jersey is seeking a detail-oriented and tech-savvy Administrative Support Specialist to join their team on a temp-to-perm basis. This role supports both internal operations and client services through documentation management, system access support, and training administration. The ideal candidate enjoys a mix of administrative work, light technical tasks, and cross-team collaboration.
Key Responsibilities
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Process and file client documentation with state agencies (e.g., Powers of Attorney).
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Maintain accurate records to ensure compliance and audit readiness.
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Perform general office clerical duties: scanning, data entry, correspondence, and reporting.
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Manage portal password resets and troubleshoot basic access issues.
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Administer internal/external training platforms:
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Add/remove users
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Assign courses and track completion
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Generate reports for compliance/training
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Assist client service team with administrative projects.
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Provide support to the charge audit team for benefit charge protests.
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Handle confidential information with discretion and professionalism in all communications.
Qualifications
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High school diploma required; associate degree preferred.
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2–4 years of administrative experience in a professional or compliance-driven environment.
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Strong organizational skills and exceptional attention to detail.
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Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe.
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Quick learner with the ability to navigate new systems/portals.
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Excellent verbal and written communication skills.
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Ability to manage multiple priorities in a fast-paced environment.
What We’re Looking For
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Dependable and process-driven
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Strong accuracy and follow-through
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Comfortable with technology/systems
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Team player with a professional demeanor
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Must work on-site daily (Northern NJ location)