https://CAREERS.HALEYSTUARTGROUP.COM/ en-us Payroll & Benefits Manager: Bergen County, NJ: $125,000–$150,000+

We are seeking a Payroll & Benefits Manager to join a sizable professional services firm in Bergen County. This role oversees multi-state payroll operations and firmwide benefits administration, serving as a key partner to HR and Finance leadership. The position offers strong visibility, meaningful operational impact, and the opportunity to support a professional workforce across multiple offices.

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What You’ll Love About Working Here:

Supportive and collaborative leadership environment

High-visibility role partnering directly with HR and firm leadership

Opportunity to oversee and improve payroll and benefits operations

Stable firm with strong infrastructure and long-term growth

Team-oriented culture with cross-office collaboration

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Payroll & Benefits Manager Benefits:

Comprehensive health benefits (medical, dental, vision)

401K with employer contribution

Bonus potential

Generous PTO

Professional growth and advancement opportunity

Hybrid work flexibility

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Payroll & Benefits Manager Position responsibilities are:

Oversee end-to-end multi-state payroll processing ensuring accuracy, compliance, and timeliness

Manage administration of firmwide benefits including medical, dental, vision, FSA/HSA, life insurance, disability, 401(k), and leave programs

Serve as primary liaison with payroll and benefits vendors

Lead annual open enrollment and related employee communications

Audit payroll and benefits data to ensure compliance with federal, state, and local regulations

Monitor changes in wage and tax laws and implement required updates

Support year-end reporting including W-2 processing, ACA filings, and 401(k) compliance testing

Supervise payroll and benefits support staff

Partner with HR and Finance leadership on system enhancements and process improvements

Respond to employee payroll and benefits inquiries with professionalism and discretion

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Payroll & Benefits Manager position requirements are:

Approximately 5+ years of payroll and benefits experience

Strong experience managing multi-state payroll

Proficiency with ADP Workforce Now required

Law firm or professional services experience strongly preferred

Advanced Excel skills

Strong analytical ability and high attention to detail

Ability to build credibility with leadership and staff at all levels

CPP, PHR, SHRM-CP, or related certification is a plus

If you are an experienced Payroll & Benefits Manager with strong multi-state payroll and ADP experience seeking a leadership role within a stable professional services environment, please submit your resume for immediate consideration.

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Job Type: Full-time

Work Location: Hybrid
]]> Tue, 24 Feb 2026 00:00:00 EST 0 Job description: Human Resources Manager: Bergen County, NJ: $125,000–$140,000+
We are seeking a Human Resources Manager to join a sizable law firm in Bergen County. This role serves as a key partner to senior leadership and plays a central role in firmwide HR operations. The position offers strong visibility, meaningful impact on employee relations and talent strategy, and the opportunity to work in a collaborative, fast-paced environment supporting attorneys and professional staff across multiple offices.

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What You’ll Love About Working Here:

• 
  Supportive and collaborative leadership environment
  
• 
  High-visibility role partnering directly with senior leadership
  
• 
  Opportunity to influence HR strategy and employee experience
  
• 
  Stable firm with strong infrastructure and long-term growth
  
• 
  Team-oriented culture with cross-office collaboration
  

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Human Resources Manager Benefits:

• 
  Comprehensive health benefits (medical, dental, vision)
  
• 
  401K with employer contribution
  
• 
  Bonus potential
  
• 
  Generous PTO
  
• 
  Professional growth and advancement opportunity
  

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Human Resources Manager Position responsibilities are:

• 
  Partner with leadership on firmwide HR initiatives and day-to-day HR operations
  
• 
  Lead employee relations matters including performance management, disciplinary processes, workplace concerns, and conflict resolution
  
• 
  Support recruiting, hiring, onboarding, and retention initiatives
  
• 
  Evaluate and improve HR policies, procedures, and programs
  
• 
  Assist with workforce planning and staffing needs
  
• 
  Oversee performance review processes and employee development initiatives
  
• 
  Ensure compliance with federal, state, and local employment laws
  
• 
  Partner internally on benefits administration and leave management
  
• 
  Maintain and update job descriptions and organizational structures
  
• 
  Provide reporting and analysis on HR trends and workforce metrics
  

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Human Resources Manager position requirements are:

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  Approximately 5–10 years of progressive HR experience
  
• 
  Prior law firm experience strongly preferred
  
• 
  Strong background in employee relations and performance management
  
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  Experience supporting attorneys and professional staff
  
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  Ability to build credibility with leadership and staff at all levels
  
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  Strong judgment, communication skills, and problem-solving ability
  
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  Bachelor’s degree in Human Resources or related field or equivalent experience
  
• 
  HR certification (SHRM-CP, SHRM-SCP, PHR, SPHR) is a plus
  

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If you are an experienced Human Resources Manager with law firm experience seeking a high-impact role with strong leadership exposure, please submit your resume for immediate consideration.

Job Type: Full-time

Work Location: In person
]]> Tue, 24 Feb 2026 00:00:00 EST 0 We currently have an opportunity for a Family Law Legal Assistant with a well-established law firm in the Hackensack, NJ area (zip code -07601). The Family Law Legal Assistant will be responsible for assisting attorneys with all aspects of family law. Knowledge of New Jersey family law is required. This is a hybrid role – five days in the office over a two-week period and the rest from home.

What You'll Love About Working Here:

• Stability and balance: A firm that values quality of life, teamwork, and long-term relationships.
• Engaged environment: You’ll never feel like “just another employee”; your contributions will be noticed and appreciated.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Excellent compensation and benefits package: The salary range for this position is 80-87K. The firm offers a comprehensive benefits package, including health insurance, and a matching 401K plan available 6 months from an employee’s start date.

Family Law Legal Assistant Position Responsibilities Are:

• Partner with attorneys on all aspects of family law, including divorce, civil unions, cohabitation, child custody, parenting time, equitable distribution and property settlements, alimony, child support, post-divorce judgment issues, modification of marital agreements, same-sex relationships, adoption, domestic violence, and prenuptial agreements.
• Prepare legal documents, including review and updates, as well as legal correspondence.
• Schedule meetings and maintain and update attorney calendars.
• Respond to client inquiries.

Family Law Legal Assistant Position Qualifications Are:

• Prior experience with family law document preparation.
• Knowledge of financial and legal management principles.
• Highly organized and detail-orientated.
• Anticipate needs; strong self-starter.
• Excellent written and verbal communication and mathematical skills.
• Demonstrated ability to thrive in a teamwork-oriented, deadline-driven environment.
• Strong technical skills – Proficient in Microsoft Office Suite and Adobe; specifically with advanced level proficiency in Excel and Word.

]]> Thu, 19 Feb 2026 00:00:00 EST 0 We currently have an excellent opportunity for a Legal Client Services Coordinator to join a small, collaborative law firm in the Bergen County, NJ area known for its supportive team environment and genuine appreciation for each employee’s contributions. The Legal Client Services Coordinator is the first point of contact for potential clients seeking legal assistance. This role involves gathering initial case information, assessing client needs, and ensuring accurate and timely communication between prospective clients and the legal team. It’s an excellent fit for someone who prefers a collaborative, hands-on culture over the structure and hierarchy of a large firm.

What You’ll Love About Working Here;

• We’re a small law firm with a big heart - More like a family than a workplace. Our team is supportive, down-to-earth, and driven by an entrepreneurial mindset. If you enjoy working closely with others and being part of a group that celebrates both individual and team success, you’ll fit right in here.
• Hands-on mentorship – Work closely with attorneys who are invested in your professional growth and will take the time to teach and guide you.
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Engaged environment – You’ll never feel like “just another employee”; your contributions will be noticed and appreciated.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events including holiday celebrations and team-building activities.

This position offers rewarding work along with an excellent compensation and benefits package including 401K, discretionary bonus and PTO.

Legal Client Services Coordinator Position Responsibilities Are:

• Serve as the primary point of contact for incoming client inquiries via phone, email, and online forms.
• Conduct thorough client interviews to gather essential case details and relevant documentation.
• Accurately enter client information into case management systems and maintain organized records.
• Screen potential cases and determine alignment with firm practice areas.
• Schedule appointments or consultations between prospective clients and attorneys.
• Follow up with clients to obtain additional information or documentation as needed.
• Prepare documents and legal correspondence.
• Maintain confidentiality and handle sensitive client information with discretion.
• Collaborate with attorneys and paralegals to ensure smooth transition of intake cases.
• Provide excellent client service by answering questions and addressing concerns professionally.

Legal Client Services Coordinator Position Requirements Are:

• 1-2 years previous experience in legal intake or as a legal assistant or legal receptionist in a law firm environment
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and case management software.
• Ability to handle sensitive information with confidentiality and discretion.
• Professional and courteous demeanor, with a client-focused approach.
• Ability to work independently and as part of a team.

If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Client Services Coordinator, we encourage you to apply. Join our team where your contributions will be valued and your professional growth supported.

 
]]> Mon, 26 Jan 2026 00:00:00 EST 0 Pay: $65,000.00 - $90,000.00 per year

Job description:

Graphic & Content Specialist

Location: Northern New Jersey (Hybrid)
Compensation: $65,000 – $90,000

About the Opportunity

A well-established, mid-to-large commercial law firm with multiple offices in the Northeast and Florida is seeking a Graphic & Content Specialist to support its Marketing and Business Development team. The firm represents a sophisticated client base, including Fortune 500 companies, emerging growth businesses, and international organizations.

This is a full-time, hybrid role offering long-term growth, exposure to high-level legal marketing initiatives, and the opportunity to collaborate with a seasoned professional services team.

Graphic & Content Specialist Compensation & Benefits

• Competitive base salary ($65K–$90K, based on experience)
• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan
• Generous paid time off and paid holidays
• Wellness and commuter benefits
• Employee assistance and additional voluntary benefits

Graphic & Content Specialist Position Overview

The Graphic & Content Specialist will develop polished, on-brand marketing materials to support firmwide business development and communications efforts. This role reports to senior marketing leadership and works closely with marketing and administrative teams.

Graphic & Content Specialist Key Responsibilities

• Design and produce marketing materials such as advertisements, social media graphics, brochures, client alerts, event invitations, announcements, e-cards, and logos
• Maintain consistent brand standards across all firm communications
• Create and manage marketing templates
• Support digital communications and email campaigns using firm marketing platforms
• Oversee photography needs, including headshots and image editing
• Maintain and update firm blogs and marketing content
• Archive advertisements for compliance and recordkeeping purposes
• Assist with marketing initiatives including website updates, attorney bios, PowerPoint presentations, CRM support, and internal communications
• Support additional administrative and cross-departmental initiatives as needed
• Collaborate closely with marketing colleagues on special projects

Graphic & Content Specialist Qualifications

• Bachelor’s degree in graphic design, marketing, journalism, business, or related field
• 3+ years of marketing or graphic design experience within a law firm
• Strong proficiency in Adobe Illustrator, InDesign, and Photoshop
• Exceptional attention to detail and accuracy
• Strong communication and client-service mindset
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and discretion

]]> Wed, 21 Jan 2026 00:00:00 EST 0 We currently have an excellent opportunity for a Commercial Real Estate Paralegal to join a small, collaborative law firm in the New Brunswick, NJ area. The Commercial Real Estate Paralegal will support attorneys in complex commercial real estate and finance transactions, with a primary focus on commercial loan closings for institutional and bank lenders.

Commercial Real Estate Paralegal Position Responsibilities Are:

• Manage commercial real estate loan closings from inception through post-closing, including acquisitions, refinances, construction loans, and modifications
• Review and independently work through lender closing checklists, ensuring all conditions are satisfied and documented
• Draft, review, and coordinate execution of loan documents
• Coordinate with banks, borrowers, title companies, surveyors, and opposing counsel to resolve closing issues
• Prepare and organize closing binders (electronic and/or hard copy) and oversee post-closing deliverables
• File and track UCCs, mortgages, and other recordable documents
• Maintain detailed closing checklists and ensure compliance with lender requirements and internal procedures
• Assist attorneys with ongoing loan administration, amendments, extensions, and payoff matters

Commercial Real Estate Position Requirements Are:

• 3+ years of experience as a Commercial Real Estate Paralegal, with demonstrated experience in bank or institutional lender closings
• Proven ability to run with lender closing checklists independently and manage multiple transactions simultaneously
• Strong knowledge of commercial loan documentation and closing procedures
• Experience working directly with banks, title companies, and outside counsel
• Exceptional organizational skills and attention to detail
• Proficiency with document management systems and Microsoft Office

]]> Thu, 15 Jan 2026 00:00:00 EST 0 Position responsibilities are:
Prepare documents and legal correspondence for commercial and residential estate transactions

- Prepare closing binders and obtain information from title companies

- Read title reports, communicate with clients and prepare a matter from intake (after attorney review) to closing. 

- Respond to client inquiries

- Manage case files from commitment to closing
Position requirements:
- At least 4 years of real estate experience in a law firm with strong transactional experience
- Excellent organizational skills and attention to detail
- Proficiency with MS Office]]> Wed, 14 Jan 2026 00:00:00 EST 0 We currently have an opportunity for a Legal Office Assistant to join a small, collaborative law firm in the Livingston, NJ (zip code 07039) area area known for its supportive team environment.  The Legal Office Assistant will work as a "floater" and will provide clerical support to the firm's paralegals and attorneys as well as perform some other routine daily office functions. This is a very nice diversified role for someone with a couple of years of experience in a law firm.

Legal Office Assistant Position Responsibilities Are:

Daily functions:

• Receive mail, scan and email items as appropriate. 
• Electronic filing of items into the document management system. 
• Check and fill printers, supplies, and kitchen items. 

Clerical Support:

• Provide clerical support to paralegals and/or attorneys by making copies, collating documents, and creating PDFs
• Coordinate or assist with litigation discovery management or responses
• Help coordinate and assemble exhibits for various administrative filings (such as liquor license renewals)
• When needed, package messenger responsibilities for clients 

Legal Office Assistant Position Requirements Are:

• 2-3 years previous experience in legal clerical support
• 
  Excellent communication skills, both verbal and written.
  
• 
  Strong organizational and multitasking abilities.
  
• 
  Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
  
• 
  Professional and courteous demeanor
  
• 
  Ability to work independently and as part of a team.
  

]]> Thu, 08 Jan 2026 00:00:00 EST 0
 ]]> Wed, 07 Jan 2026 00:00:00 EST 0 Tue, 06 Jan 2026 00:00:00 EST 0
Base salary for this position ranges from $225,000 - 240,000 depending on experience and also includes a comprehensive benefits program. The firm provides a hybrid work schedule (3 days in the office).]]> Tue, 06 Jan 2026 00:00:00 EST 0
Base salary for this position ranges from $225,000 - 240,000 depending on experience and also includes a comprehensive benefits program. The firm provides a hybrid work schedule (3 days in the office).]]> Tue, 06 Jan 2026 00:00:00 EST 0
Base salary for this position is from $225,000 – 250,000 depending on experience. Additionally, there is comprehensive benefits program and the firm provides a hybrid work schedule (3 days in the office).]]> Tue, 06 Jan 2026 00:00:00 EST 0 Paralegal – Litigation
On-site with potential hybrid flexibility | Up to $90,000
Somerset County

We are seeking a highly skilled Litigation Paralegal to join a well-respected law practice. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and is looking to take on meaningful responsibility supporting a group of busy attorneys.
Key Responsibilities:

• 
  Provide direct support to four attorneys handling several high-profile client matters.
  
• 
  Draft, edit, and proofread legal documents with a strong eye for accuracy and detail.
  
• 
  Manage case files, maintain calendars, and coordinate deadlines.
  
• 
  Utilize Excel, Word, and other Microsoft Office programs for data management and reporting.
  
• 
  Conduct legal research and cite-checking (Lexis experience is a plus, but not required).
  
• 
  Collaborate with colleagues across the firm—this role is open to supporting various practice groups.
  

Qualifications:

• 
  2+ years of litigation paralegal experience in a law firm or corporate legal setting.
  
• 
  Exceptional written and verbal communication skills.
  
• 
  Strong proficiency with Microsoft Office, especially Excel.
  
• 
  Ability to adapt quickly and learn new software (training provided on case management systems such as Logicull).
  
• 
  Highly organized with excellent attention to detail.
  

Work Environment & Benefits:

• 
  Primarily on-site, with consideration for 1–2 days remote per week after training.
  
• 
  Competitive compensation, up to $90,000, commensurate with experience.
  
• 
  Collaborative, supportive team culture with exposure to sophisticated litigation work.
  

]]> Mon, 05 Jan 2026 00:00:00 EST 0 We currently have an excellent opportunity for a Personal Injury Pre-Litigation Paralegal to join a small, collaborative law firm in the Montclair, NJ area (zip code 07028) known for its supportive team environment and genuine appreciation for each employee’s contributions. The Pre-Litigation Paralegal supports attorneys in all aspects of personal injury cases from intake through settlement prior to litigation. This role offers the opportunity to work in a close-knit, entrepreneurial law firm environment. It’s an excellent fit for someone who prefers a collaborative, hands-on culture over the structure and hierarchy of a large firm.

What You’ll Love About Working Here

• We’re a small law firm with a big heart - More like a family than a workplace. Our team is supportive, down-to-earth, and driven by an entrepreneurial mindset. If you enjoy working closely with others and being part of a group that celebrates both individual and team success, you’ll fit right in here.
• Hands-on mentorship – Work closely with attorneys who are invested in your professional growth and will take the time to teach and guide you.
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Engaged environment – You’ll never feel like “just another employee”; your contributions will be noticed and appreciated.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events including holiday celebrations and team-building activities

This position offers rewarding work along with an excellent compensation and benefits package including 401K with match, discretionary bonus and generous PTO.

Personal Injury Pre-Litigation Paralegal Position responsibilities are:

• Manage a caseload of personal injury matters from intake through pre-litigation resolution
• Monitor medical treatment and respond to requests from insurance carriers
• Obtain, review, and summarize medical records, medical bills, and related documentation
• Request and follow up on medical records, billing statements, liens, and wage loss information
• Prepare and organize demand packages, including medical summaries and damages analysis
• Draft correspondence to clients, insurance carriers, medical providers, and other parties
• Communicate with insurance adjusters regarding claims status and settlement negotiations
• Maintain organized electronic and physical case files

Personal Injury Pre-Litigation Paralegal position requirements are:

• Minimum of 3 years of experience as a paralegal in personal injury pre-litigation
• Experience obtaining and reviewing medical records a
• Excellent written and verbal communication skills
• Strong organizational skills
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with legal case management software

If you are passionate about the legal field and possess the necessary skills to thrive as a Paralegal, we encourage you to apply. 
]]> Wed, 17 Dec 2025 00:00:00 EST 0 We are seeking a Personal Injury Litigation Paralegal to join a small, collaborative law firm in the Montclair, NJ area (zip code 07028) known for its supportive team environment and genuine appreciation for each employee’s contributions. This role offers the opportunity to work in a close-knit, entrepreneurial law firm environment. It’s an excellent fit for someone who prefers a collaborative, hands-on culture over the structure and hierarchy of a large firm. 

What You’ll Love About Working Here:

• We’re a small law firm with a big heart - More like a family than a workplace. Our team is supportive, down-to-earth, and driven by an entrepreneurial mindset. If you enjoy working closely with others and being part of a group that celebrates both individual and team success, you’ll fit right in here.
• Hands-on mentorship – Work closely with attorneys who are invested in your professional growth and will take the time to teach and guide you.
• Stability and balance – A firm that values quality of life, teamwork, and long-term relationships.
• Engaged environment – You’ll never feel like “just another employee”; your contributions will be noticed and appreciated.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events including holiday celebrations and team-building activities

This position offers rewarding work along with an excellent compensation and benefits package including 401K with match, discretionary bonus and generous PTO.

Personal Injury Litigation Paralegal Position responsibilities are:

• Assist attorneys with all phases of personal injury litigation, including pre-suit, discovery, motion practice, trial preparation, and post-trial matters
• Draft and prepare legal documents such as pleadings, discovery requests and responses, subpoenas, motions, and correspondence
• File pleadings and legal documents in state and federal courts, including e-filing and service of process
• Manage case files, both electronic and physical, ensuring accuracy and organization of all documents
• Communicate with clients, medical providers, insurance companies, experts, and opposing counsel in a professional manner
• Obtain, review, summarize, and organize medical records, bills, and related documentation
• Assist with depositions, mediations, arbitrations, and trial preparation, including exhibit preparation and witness coordination

Personal Injury Litigation Paralegal position requirements are:

• Minimum 3 years of relevant experience working in personal injury litigation in a law firm environment
• Strong technical skills with proficiency in MS Office and legal case management software
• Excellent organizational skills and attention to detail
• Strong communication skills

If you are passionate about the legal field and possess the necessary skills to thrive as a Paralegal, we encourage you to apply. Join our team where your contributions will be valued and your professional growth supported.
]]> Wed, 17 Dec 2025 00:00:00 EST 0 Estate & Trust Paralegal
Full-Time | Northern New Jersey | $60,000–$90,000

A well-established mid-size law firm in Northern NJ is seeking an experienced Estate & Trust Paralegal to support a busy practice handling estate administration and related trust matters. This role involves working closely with attorneys and clients throughout all stages of the administration process.
Responsibilities

• 
  Prepare and file probate documents, including applications for estate representatives
  
• 
  Assist executors, administrators, and trustees with required bonding
  
• 
  Organize and maintain financial information to prepare fiduciary accountings
  
• 
  Manage timelines, deadlines, and document workflows involved in estate administration
  
• 
  Gather and coordinate asset information from clients and financial institutions
  
• 
  Draft a variety of estate-related documents, including releases, closing documents, and beneficiary forms
  
• 
  Prepare state and federal estate/inheritance/gift tax forms
  
• 
  Submit filings with surrogate courts and follow up as needed
  
• 
  Support trust funding by coordinating retitling of accounts and assets
  

Qualifications

• 
  3+ years of hands-on experience in trusts & estates or probate/estate administration
  
• 
  Strong understanding of estate administration procedures and fiduciary concepts
  
• 
  Experience preparing tax-related forms for estates or trusts
  
• 
  Excellent communication, organization, and follow-through
  
• 
  Ability to manage multiple matters and work independently
  
• 
  Bachelor’s degree and/or Paralegal Certificate preferred
  
• 
  Valid driver’s license for occasional local travel
  

Benefits

• 
  Comprehensive health benefits (medical, dental, vision)
  
• 
  401(k) with employer match
  
• 
  Paid time off and paid holidays
  
• 
  Firm-sponsored life and disability coverage
  
• 
  Supportive work environment with long-term stability
  

]]> Tue, 02 Dec 2025 00:00:00 EST 0  

Legal Bookkeeper – Trusts & Estates (On-Site)

Overview

The firm is seeking a seasoned Legal Bookkeeper – Trusts & Estates (On-Site) with solid Trusts & Estates accounting experience to support its Tax, Trusts & Estates attorneys. The individual will handle fiduciary financial management, estate and trust account reconciliations, and administrative support for estate and trust administration.

Ideal candidates have 2+ years of experience handling fiduciary bookkeeping in a law firm or accounting firm, strong knowledge of estate processes and tax filings, and excellent attention to detail. This is a fully on-site role at a highly respected regional firm offering a collegial and stable environment.

 

Why You’ll Love It Here as our Legal Bookeeper:

• A collaborative, supportive, and community-oriented culture, with strong values around diversity and inclusion.
• Modern technology and ongoing training, including an in-house “university” and dedicated trainer.
• Opportunities for professional growth—the firm is expanding and investing in new office space.
• Teamwork and knowledge-sharing across departments are encouraged and celebrated.
• Regular firm events such as holiday celebrations and community service drives.
• Candidates from smaller firms may need to adapt to newer systems, but hands-on training is available for those with a solid foundation.
• The firm values stability and continuity in your career history, especially for more junior professionals.

Key Responsibilities for Legal Bookkeeper – Trusts & Estates:

Financial Management

• Manage and reconcile estate and trust checkbooks
• Prepare disbursements, beneficiary payments, and expense checks
• Coordinate bill payments and maintain complete transaction records
• Assist attorneys with fiduciary account setup and reporting
• Support internal accounting process improvements

Estate Administration

• Gather and organize probate/non-probate asset data (real estate, investments, business interests, etc.)
• Obtain date-of-death valuations and prepare asset inventories
• Assist with estate accounting preparation and estate/inheritance tax filings (Form 706, NJ IT-R, etc.)
• Estimate administration expenses and develop estate tax projections

Trust Administration

• Track trust income, expenses, and distributions
• Prepare and file trust accountings
• Maintain accurate ledgers and documentation

General Legal Support

• Draft correspondence and template-based legal forms
• Assist with Surrogate’s Court filings, service of process, and affidavits
• Communicate directly with clients, beneficiaries, accountants, and financial institutions

Qualifications

• Minimum 2 years of Trusts & Estates or fiduciary bookkeeping experience (law or accounting firm)
• Associate’s or Bachelor’s degree (or Paralegal Certificate) required
• High degree of accuracy, organization, and discretion
• Strong communication and follow-through with attorneys and clients
• Proficiency in Microsoft Office (Word, Excel, Outlook); iManage experience a plus

]]> Wed, 12 Nov 2025 00:00:00 EST 0 We currently have an opportunity for a Billing Specialist with a growing law firm in the Livingston, NJ area (zip code 07039)
The Billing Specialist is responsible for managing the firm’s billing process, ensuring timely and accurate preparation and distribution of client invoices in accordance with firm policies, client guidelines, and legal billing requirements. This role requires strong attention to detail, familiarity with legal billing software, and the ability to work closely with attorneys, paralegals, and clients to resolve billing inquiries and ensure efficient revenue flow.           Position responsibilities are:

• Handle all aspects of billing procedures for assigned attorneys, including but not limited to preparing transfers, write downs, write offs, time entry edits, address rate issues, and respond to client inquiries, etc.      
• Work with accounting team to achieve monthly and annual billing objectives
• Prepare billing reports
• Develop and maintain working relationships with billing attorneys, secretaries and management.
•  Work with the accounting team to achieve monthly and annual billing objectives 
• Set up client information in billing system
• Monitor billing deadlines and proactively follow up with attorneys to meet billing cycles.
• Handle some collection calls and/or correspondence.

         Position requirements are:

• 
  Experience: At least 5 years of legal billing or professional services billing experience required; law firm experience preferred.
  
• 
  Software: Proficiency with Excel and legal billing software, (such as Collaborati, Data Cert, Legal Solutions Suite, Litigation Advisor, Tymetrix 360 and Bottom Line.
  
• 
  Highly detail orientated with strong organizational and communication skills 
  
  
  
  
  
  
   
  

· 

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]]> Thu, 23 Oct 2025 00:00:00 EDT 0 We currently have a hybrid opportunity for an Accounting Manager with a growing law firm in the Livingston, NJ area. This position reports to the firm's Controller and will also interact directly with the CFO.

Responsibilities for this position include, but are not limited to, the following:

· Supervise a staff of 10 team members including billing, collection, cash applications, and matter intake team, including all daily activities.

· Close coordination with the assistant controller on all day-to-day financial aspects of the business, including operations of, and changes to, financial systems.

· Extensive use of the Elite 3E accounting, Intapp time entry, and Iridium BI, financial software systems.

· Measuring adherence to adopted accounting policies and procedures.

· Works closely with the controller on the oversight of the payroll, trust accounting and accounts payable functions.

· Update and maintenance of daily cash flows.

· Preparation of journal entries.

· Review of the preparation of monthly bank reconciliations and monthly variance analysis of various expense accounts.

· Review general ledger in preparation for month end close and related reporting, including release of monthly pro formas to billing attorneys as well as aged AR and unbilled time reports.

· Assist in annual and monthly financial reporting.

· Assist with the annual budget.

· Respond to ad hoc accounting requests from partners in the firm and administrative leadership.

· Firm liaison with bank representatives regarding all bank accounts.

Requirements for this position are:
· At least 10 years’ experience in a service industry, particularly in the areas of billing (including e-billing), cash applications, and matter intake,
· Supervisory experience of accounting team members.
]]> Wed, 01 Oct 2025 00:00:00 EDT 0 We currently have an opportunity for an Accounts Receivable and Collections Specialist with a growing law firm in the Livingston, NJ area. This position works closely with our billing attorneys, their legal assistants and clients and as well as other Finance Team staff, thus this candidate must be comfortable communicating with partners of the firm as well as clerical staff. The Accounts Receivable and Collections Specialist will also work closely with clients to help facilitate timely payments and pay old debt.

Position responsibilities are:

 - Mostly daily interaction with administrative leadership (COO or CFO) on tasks and assignments

- Initiates collection efforts on past due accounts, including communication with clients via telephone and/or email in order to monitor and collect funds owed

.- Assists with client inquiries in regard to billing

- Provide collections support to assigned Partners

- Follow up on aged accounts receivables

- Prepare various reports for clients and partners in connection with AR

- Prepares monthly and year- end collection reports

- Generates and mails monthly reminder statements

- Maintains thorough, well-organized accounts receivable files

- Work closely with accounting staff on cash applications, duplicate payments and use of monies held in trust

- Records all communications in the document management system (iManage)


Position requirements are:

- At least 5 years’ experience in accounts receivable management and collections efforts. Law firm (or other professional services) industry experience would be a plus, but is not required.

-Demonstrated experience working independently as well as in a team environment

- Excellent writing and verbal communication skills

- Experience with Excel and other financial systems (3E, Iridium, nQzw, Intapp, etc.) 

- Proficiency with  Microsoft Office and Outlook

 
]]> Wed, 01 Oct 2025 00:00:00 EDT 0 Northern New Jersey (Morris County area) | Full-time |$90,000 
About the Firm
Business-focused law firm with both transactional and litigation practices. Collaborative, entrepreneurial culture; many attorneys have Big Law backgrounds.
The Role
We’re seeking a Litigation Paralegal to join our clients team in the Northern New Jersey (Morris County area) . This role primarily supports a senior litigation partner, with some additional support to other attorneys.
Responsibilities

• 
  Draft subpoenas, discovery requests/responses, motions, and other filings
  
• 
  Manage NJ eCourts filings (NY and federal preferred)
  
• 
  Maintain case files, calendars, and litigation timelines
  
• 
  Assist with monthly billing during the first week of each month
  
• 
  Conduct research (Westlaw; AI tools like CoCounsel a plus)
  
• 
  Collaborate with attorneys to move cases forward efficiently
  

Qualifications

• 
  3+ years of complex commercial/business litigation experience (required)
  
• 
  Strong drafting and e-filing skills (NJ eCourts required)
  
• 
  Proactive, detail-oriented, and able to manage deadlines independently
  
• 
  Experience with NetDocuments a plus; Salesforce training provided
  
• 
  Not a fit: purely PI, matrimonial, or plaintiff-side litigation backgrounds
  

Schedule & Location

• 
  Hybrid: 4 days in office / 1 remote after 1–2 month ramp-up
  
• 
  Hours: 9:00 a.m.–5:00 p.m. (team leaves promptly at 5)
  
• 
  Summer Fridays: Office closes at 3:00 p.m.
  

Compensation

• 
  Salary:  up to $90,000 for highly experienced candidates
  
• 
  Discretionary annual bonus 
  

]]> Wed, 24 Sep 2025 00:00:00 EDT 0 We currently have a Commercial Real Estate Paralegal available with a growing law firm in the Florham Park, NJ area (zip code 07932). The ideal candidate must have strong transactional skills, including commercial real estate experience in representing banks/lending institutions in loans and should have experience drafting loan documents and reviewing all due diligence items, title, etc. in connection with the loan from beginning to end.

Position responsibilities are

• Representing banks, borrowers, buyers, and seller;
• Reviewing title binders; identifying issues needing resolution;
• Reviewing of mortgage commitments; ordering title searches, surveying and any other documents necessary for closing;
• Reading survey descriptions and comparing to title property description survey;
• Drafting/reviewing all closing documents (notes, mortgages, deeds, Affidavits of Title, leases/amendments/terminations, UCC’s, SNDA’s, estoppels and all corporate closing documents including formation documents, resolutions/consents, etc.);
• Working directly with lenders; preparing draft loan documents;
• Acting as liaison between clients, brokers and attorneys;
• Preparing figures/closing costs, closing statements;
• Clearing title issues for closing, including ordering mortgage and/or lien payoffs;
• Preparing disbursement authorizations for funds; record/file all documents;
• Handling all post-closing items through issuance of title policy including post-closing binders;

While this position has mostly real estate responsibilities, there is also the opportunity for some corporate responsibilities. Training will be provided. These  include:

• Organize corporate records and conduct due diligence reviews;
• Assist in the formation, maintenance, and dissolution of corporate entities and prepare related documents;

Position requirements are

• Must have a Paralegal certification, a college degree or no less than five years of law firm or the equivalent company law department; Will also consider candidates with transactional experience from a title company or bank.  
• Strong technical skills - Proficient in Microsoft Office, including Microsoft Word  and Excel;
• Possess the ability to meet deadlines and manage multiple priorities;
• Excellent oral and written communication skills;

]]> Wed, 10 Sep 2025 00:00:00 EDT 0 A 200+ attorney regional law firm is seeking an experienced Corporate Paralegal to join its team in Northern NJ. The role offers a hybrid schedule (three days in-office, two remote) and a competitive salary range of $90,000 – $115,000+, depending on experience, plus comprehensive benefits.

In this role, you will work closely with attorneys on corporate governance and transactional matters. Responsibilities include drafting agreements and resolutions, forming and maintaining entities, assisting with due diligence, preparing closing documents, and keeping corporate records organized. This is a hands-on role where you’ll be directly involved in supporting transactions and collaborating across offices to ensure deadlines and priorities are met.

Qualifications:

• 
  Minimum of 5 years of corporate paralegal experience in a law firm or professional services environment.
  
• 
  Strong organizational skills and the ability to manage multiple priorities.
  
• 
  Excellent written and verbal communication skills.
  
• 
  Proficiency with Microsoft Word and Excel; experience with entity management software is a plus.
  
• 
  Bachelor’s degree and/or paralegal certificate required.
  

Compensation & Benefits:

• 
  Salary range: $90,000 – $115,000+ depending on experience
  
• 
  Comprehensive benefits package, including health insurance, retirement plan, and paid time off
  

]]> Mon, 08 Sep 2025 00:00:00 EDT 0 We currently have an opportunity for a Staff Accountant with a leading national law firm and innovator in construction law. They are seeking an experienced and detail-oriented Staff Accountant to join their Finance Team, with a primary focus on financial reporting and general ledger management. This position is based in their Hackensack area, New Jersey, office ( Zip code 07601).

As a key member of the firm's team, the Staff Accountant will oversee the firm’s general ledger, support internal and external financial reporting, and assist with regulatory compliance. The Staff Accountant will also support trust accounting activities and help oversee accounts payable operations, all while working closely with firm leadership and stakeholders.

 

Key Position Responsibilities are:

• Manage and maintain the firm’s general ledger, ensuring timely and accurate journal entries and reconciliations.
• Prepare and analyze financial reports, including dashboards, summaries, and periodic reporting for management and stakeholders.
• Process journal entries including payroll, accruals, and adjustments.
• Perform bank reconciliations for firm and trust accounts.
• Conduct GL account analysis, investigating variances and ensuring proper classification.
• Assist with trust accounting operations, including processing and reconciling deposits, receipts, and disbursements.
• Support accounts payable processes, including review and processing of firm expenses, AMEX charges, client costs, and vendor invoices.
• Manage cash receipt deposits, including wires, ACHs, and credit card transactions.
• Support month-end and year-end closing activities.
• Maintain organized and accurate financial documentation and audit trails.
• Assist with client accounting system maintenance and ad hoc financial system tasks.
• Participate in special projects, including data analysis and financial modeling.
• Respond to internal and external inquiries regarding billing, reporting, and payment status.
• Communicate financial information clearly and effectively to staff, management, vendors, and clients.

Position requirements are:

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Prior experience in financial reporting and general ledger operations.
• Strong financial analysis skills with the ability to identify issues and recommend solutions.
• Exceptional attention to detail and accuracy with a high standard of work quality.
• Advanced Excel proficiency, including pivot tables, formulas, VLOOKUPs, and data validation.
• Proficient in Microsoft Office Suite, especially PowerPoint, Word, Excel, and Access, to generate reports and presentations.
• Excellent multitasking and organizational skills—able to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with the ability to convey complex financial concepts to non-finance audiences.
• Prior experience in a law firm or professional services firm preferred.
• Familiarity with Aderant Expert/Elite 3E, Chrome River (Emburse Enterprise), or similar accounting platforms is a plus.

 
]]> Fri, 08 Aug 2025 00:00:00 EDT 0 Location: Morris County, NJ (Remote flexibility under consideration)
Firm: Mid-sized general practice law firm
Pay Rate: $70–$200/hour (based on experience)
Schedule: Part-time or Full-time
A respected, mid-sized New Jersey law firm is seeking a Temporary Corporate Attorney to support its Corporate and M&A team. The assignment offers flexible hours and potential for remote work.
Key Experience Areas:

• Mergers & acquisitions (stock, asset, joint ventures)
• Corporate contracts, governance, and structuring
• Business counseling and transactional support

Requirements:

• JD and admission in at least one U.S. jurisdiction (NJ preferred)
• Strong experience in M&A and corporate matters (at least 4+ years of experience)
• Ability to work independently and hit the ground running

]]> Wed, 06 Aug 2025 00:00:00 EDT 0
The Office Clerk will assist the firm's  full-time legal assistants, paralegals and attorneys with overflow work and vacation coverage.

Position responsibilities will include, but are not limited to:
 • High volume document scanning & copying
 • Word processing
 • Responding to phone inquiries
 •  Entering attorney time
 • Running errands 
 • Conference room setup
 • Local deliveries
 • Maintaining law library
• Filing (moderate but frequent lifting)
• Other related office responsibilities as needed.

Position requirements are:
• Some prior experience in customer service in retail or an office setting
• Excellent people skills, with the ability to interface professionally with co-workers and clients
• Highly detail-oriented with strong customer focus]]> Mon, 21 Jul 2025 00:00:00 EDT 0
The Office Clerk will assist the firm's full-time legal assistants, paralegals and attorneys with overflow work and vacation coverage.

Position responsibilities will include, but are not limited to:
• High volume document scanning & copying
• Word processing
• Responding to phone inquiries
•  Entering attorney time
• Running errands 
• Conference room setup
• Local deliveries
• Maintaining law library
• Filing (moderate but frequent lifting)
• Other related office responsibilities as needed.

Position requirements are:
• Some prior experience in customer service in retail or an office setting
• Excellent people skills, with the ability to interface professionally with co-workers and clients
• Highly detail-oriented with strong customer focus]]> Mon, 21 Jul 2025 00:00:00 EDT 0 Fri, 11 Jul 2025 00:00:00 EDT 0
Position responsibilities are:

• Reviewing, scanning and routing correspondence, reports and legal documents, drafting correspondence and preparing and processing forms and legal documents and filings
• Analyze and collect information for legal documents and 
• Prepare final estate planning letter and document binder which includes copies of executed estate planning documents and recommendations for various asset transfers such as investment accounts, and real estate
• Full administrative responsibilities, including answering and directing calls, communicating with clients, and making copies
• Record billable time daily
• Maintain and update files and corresponding deadlines
• Organize attorney meetings and client conferences, prepare all files and documents for meetings, notarize documents and attend and participate in required meetings
• Handle special projects assigned by department attorneys as they arise

Position requirements are:

• At least  5-7 years of experience as a legal assistant with experience supporting attorneys in a law firm
• Excellent organizational skills and attention to detail
• Demonstrated ability to work in a team environment
• Proficiency in MS Office
• Excellent communication and client relations skills]
•  Demonstrated ability to prioritize work and meet deadlines 

 ]]> Thu, 19 Jun 2025 00:00:00 EDT 0 Position Responsibilities are:

• Collaborate with attorneys and other paralegals during all phases of estate and trust administration, including maintaining client files, and contact with clients, courts, financial planners, and accountants, to collect information necessary to complete reporting and filing requirements.
• Draft, read, and review trust and estate documents
• Review financial information received from clients, audit documents to correct errors, and draft schedules of assets and estate tax analysis.
• Prepare distribution documents including estate/trust accounting that may require calculation of fiduciary commissions, refunding bond and release forms and correspondence to accompany same.
• Prepare final estate planning letter and document binder which includes copies of executed estate planning documents.
• Handle special projects or additional responsibilities as they arise
• Record billable time daily.

Position requirements are:

• At least 3 years of relevant experience in Trust and Estates in a law firm environment.
• Demonstrated experience administering estates and preparing estate and inheritance tax returns utilizing tax return preparation software.
• Strong mathematical skills
• Highly detail-oriented with a demonstrated ability to prioritize tasks.
• Excellent written and verbal communication skills as well as mathematical skills.
• Ability to thrive in a teamwork-oriented, deadline-driven, and extremely fast-paced environment.
• Strong technical skills, including proficiency in Microsoft Office Suite. Prior experience with Thomson Reuters, Fiduciary Practice Systems for preparation of estate tax returns and accountings a plus.

]]> Mon, 02 Jun 2025 00:00:00 EDT 0 Location: Midtown Manhattan (Hybrid; partner-based flexibility)
Schedule: 20–30 hours/week (based on ongoing caseload)
Pay Rate: $95 to $130/hour (based on experience level)

Overview: A highly-respected boutique labor and employment law firm in Midtown Manhattan, consistently ranked among the nation's leading practices by prestigious legal directories, is seeking a Contract Employment Associate Attorney for an indefinite assignment. This role provides the opportunity to work with an impressive roster of Fortune 500 clients while enjoying the flexibility of a reduced schedule. The firm's collaborative culture and commitment to excellence make this an ideal position for attorneys seeking meaningful work with work-life balance.

Perks & Benefits:

• Hybrid work model with schedule flexibility
• Collaborative environment where attorneys work directly with distinguished partners
• Access to high-quality litigation and counseling work typically assigned to senior associates at larger firms
• Weekly direct deposit via a leading legal staffing agency
• Competitive compensation aligned with experience
• Serve clients across multiple industries including financial services, healthcare, and technology

Responsibilities:

• Draft and revise pleadings, legal memoranda, and motions
• Assist with discovery, depositions, and case strategy development
• Provide client counsel on HR policies, terminations, compliance, and wage & hour issues
• Draft and update employee handbooks and internal policies
• Support partners in employment discrimination and wage/hour litigation matters
• Participate in client meetings and calls as needed

Qualifications:

• J.D. and active bar license (NY preferred)
• 2–8 years of labor and employment law experience
• Traditional labor law experience a plus
• Prior experience with both litigation and counseling in a firm setting
• Experience taking/defending depositions preferred
• Familiarity with federal and New York employment laws
• Ability to manage tasks across multiple reporting partners
• Strong analytical and writing skills

Firm Culture: This boutique firm values work-life balance and has designed this contract position to provide meaningful legal work with the flexibility many attorneys seek. The firm is known for its collegial atmosphere and commitment to attorney development.

Start Date & Interview Process: Candidates will interview with several partners. The expected start date is by end of the month, but the firm is flexible.
]]> Tue, 06 May 2025 00:00:00 EDT 0 Location: Midtown Manhattan (Hybrid; flexibility based on partner preferences)
Schedule: 20–30 hours/week (depending on workflow)
Pay Rate: $105 to $150/hour (commensurate with experience)

Overview: A prestigious boutique labor and employment law firm in Midtown Manhattan, known for its sophisticated practice and collaborative culture, seeks a Contract Business Immigration Attorney to cover a parental leave through October/November 2025. This URGENT position has potential to convert to a direct-hire role. This firm has been consistently recognized in legal rankings for excellence in labor and employment law. You'll work directly with highly-regarded partners serving Fortune 500 clients in an environment that values both excellence and work-life balance. This opportunity offers the perfect blend of challenging work, schedule flexibility, and competitive compensation for attorneys seeking a meaningful next step in their immigration law career.

Perks & Benefits:

• Flexible hybrid work schedule (remote work available depending on team needs)
• Competitive hourly compensation
• Work alongside partners who regularly speak at national conferences and publish in leading legal journals
• Handle sophisticated matters for prominent clients in financial services, healthcare, education, and technology sectors
• Benefit from mentorship by recognized thought leaders in immigration law
• Weekly pay through a reputable staffing partner

Responsibilities:

• Prepare and file H-1B, L-1, PERM, I-140, I-485, and related petitions
• Advise employers on immigration strategy and compliance
• Draft persuasive documentation and manage detailed case files
• Collaborate directly with assigned partners on specific matters
• Handle approximately 15-20 cases per month, with emphasis on H-1B and PERM filings

Qualifications:

• J.D. and active bar license in any U.S. jurisdiction
• 3–5+ years of business immigration experience, including high-volume filings
• Experience with technology sector immigration matters preferred
• Proficiency with immigration case management software
• Ability to work independently and adapt to partner-specific workflows
• Strong writing and communication skills

Firm Culture: Join a firm that focuses exclusively on labor, employment and immigration law in a truly collaborative environment. This firm is committed to fostering a diverse and inclusive workplace where all perspectives are valued.

Start Date & Interview Process: Interviews will be conducted with several partners. The ideal candidate will be available to start immediately.
]]> Tue, 06 May 2025 00:00:00 EDT 0 Job Title: Director of Customer Project Management & Planning
Location: Commutable to Central NJ
Industry: Contract Manufacturing – Personal Care / Beauty
Employment Type: Full-Time, Direct Hire

---

Overview:
A dynamic and growing contract manufacturer in the personal care and beauty industry is seeking an experienced Director of Customer Project Management & Planning to lead two high-impact operational departments across multiple facilities.

This is a mission-critical leadership role, bridging the gap between customer-facing sales operations and internal production, with a focus on driving order execution, project timelines, and cross-functional alignment. You’ll report directly to executive leadership and be a key member of the Plant Leadership Team.

---

Key Responsibilities:

• 
  Own the full customer order lifecycle—from receipt through final delivery—with a focus on OTIF (on-time, in-full) performance
  
• 
  Lead and develop the Customer Project Management (CPM) and Planning teams across two NJ-based sites
  
• 
  Partner with Sales, Estimating, Engineering, Procurement, and Production to ensure successful project launches and repeat order execution
  
• 
  Oversee revenue forecasting, project tracking, client communications, and order issue resolution
  
• 
  Develop and implement continuous improvement processes, while managing KPIs and customer satisfaction metrics
  
• 
  Hire, train, and lead a team of 5–10+ professionals; drive performance management and cross-training
  
• 
  Lead escalation response, client updates, and process optimization across departments
  

---

Ideal Candidate Profile:

• 
  10–15 years of progressive experience in customer care, project management, or planning in a contract manufacturing or CPG environment
  
• 
  3–5 years of experience leading cross-functional teams in a fast-paced, high-volume setting
  
• 
  Strong ERP/CRM system experience and advanced Excel skills required
  
• 
  Proven leadership, problem-solving, and communication capabilities
  
• 
  Bachelor’s degree required; MBA highly preferred
  

---

Why Join This Team?

• 
  Strategic leadership role with C-suite visibility
  
• 
  Play a central role in operational efficiency and customer satisfaction
  
• 
  Help drive growth in a high-demand industry segment
  
• 
  Collaborative, team-focused culture with strong executive support
  

---

To Apply:
Please submit your resume to Cristina LaMonica at clamonica@mattsonresources.com or apply directly on this platform. All submissions are handled confidentially.
]]> Mon, 14 Apr 2025 00:00:00 EDT 0 Job Title: Corporate Paralegal – Contract Governance & Compliance
Location: Hybrid – Northern NJ 
Industry: Global Consumer Goods / Manufacturing
Employment Type: Full-Time

Overview:
A global leader in the consumer goods space is seeking a Corporate Paralegal to take ownership of its growing contract and governance functions. This is a newly created position, reporting directly to executive leadership, and offers the unique opportunity to build centralized systems for legal compliance and contract oversight.

If you're someone with strong paralegal or legal operations experience and thrive in a high-impact, cross-functional role, this is a fantastic opportunity to shape how contracts are managed across a major organization.

Key Responsibilities:

• 
  Serve as the centralized point of contact for all contract review and processing
  
• 
  Standardize contract workflows and ensure consistency across departments
  
• 
  Review standard agreements (NDAs, vendor agreements, staffing contracts, etc.)
  
• 
  Track deadlines, renewal schedules, and compliance obligations
  
• 
  Collaborate with departments like HR, Finance, Safety, and Operations to understand contract goals and business needs
  
• 
  Escalate complex or high-risk terms to external counsel or executive leadership
  
• 
  Support the buildout of a contract repository and assist in potential contract management system implementation
  

Ideal Candidate:

• 
  Paralegal certificate or relevant legal training (JD not required)
  
• 
  3+ years of corporate paralegal or legal operations experience, ideally in-house
  
• 
  Hands-on experience with contract lifecycle management
  
• 
  Detail-oriented with strong organizational and tracking skills
  
• 
  Excellent communication and discretion when working across all levels of the business
  
• 
  Proactive and confident working independently in a newly created role
  

Why This Role?

• 
  Be the first hire in a critical function, reporting directly to a top executive
  
• 
  Play a strategic role in unifying and upgrading legal processes
  
• 
  Hybrid flexibility and opportunity for long-term growth within a global organization
  

To Apply:
Please submit your resume to Cristina LaMonica at [your email address] or apply directly through this platform. All submissions will be handled with strict confidentiality.
]]> Mon, 14 Apr 2025 00:00:00 EDT 0 A dynamic and rapidly growing law firm with a national practice is seeking a Paralegal to support its Securities Practice Group. 
Essential Duties:

• Assist with arbitration and trial scheduling, preparation, and hearings.
• Prepare and file court documents.
• Work with attorneys to collect and analyze documents.
• Assist in file management.
• Manage a substantial caseload.
• Interact with firm personnel, outside counsel, and external vendors.

Qualifications:

• Minimum of 4 years of experience required.
• Experience with SEC and FINRA enforcement proceedings, regulatory investigations, and arbitrations preferred.
• Familiarity with filing documents on FINRA’s portal is a plus.
• Excellent written and oral communication skills.
• Strong analytical skills.
• Experience with document management systems is desirable.
• Highly proficient in Microsoft Office.
• A four-year college degree or relevant work experience is required.

]]> Wed, 19 Mar 2025 00:00:00 EDT 0

Well-established, mid-sized law firm with over 100 attorneys

National practice with offices across multiple states

Diverse practice areas with strong securities litigation focus

Prestigious client base including major financial institutions

Collaborative team environment with growth opportunity

Modern litigation tools and technology resources Position Overview
We are seeking an experienced Commercial Litigation Paralegal to join our growing team in South Florida. This paralegal will support attorneys in securities-related arbitration and state and federal court business litigation. The ideal candidate will have strong experience with document review, e-discovery platforms, and trial preparation.

 
Benefits & Work Arrangement

• Competitive salary range of $80,000-$90,000
• Comprehensive benefits package starting on first day of employment
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• PTO plan that increases with tenure
• Opportunity for overtime
• 35-hour standard work week
• Collaborative, supportive team environment

Responsibilities

• Gather and analyze documents for case preparation
• Conduct electronic review and production of documents
• Prepare Orders of Production and/or Subpoenas to third-parties
• Interact with firm personnel, outside counsel, external vendors (particularly third-party discovery vendors) and clients
• Organize case files and documents
• Prepare standard form responses
• Assist with trial preparation
• Create and maintain spreadsheets and databases
• Perform legal research
• Support other litigation projects as needed

Requirements

• Minimum of 4 years of Commercial or Business Litigation experience at a law firm as a Paralegal
• Experience with litigation support software and e-discovery platforms, including Relativity
• Highly proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Excellent written and oral communication skills
• Strong analytical skills
• Self-starter who is comfortable managing multiple tasks
• Ability to work in a collaborative team environment

Commercial Litigation Paralegal - Securities Litigation Focus About the Firm

• Well-established, mid-sized law firm with over 100 attorneys
• National practice with offices across multiple states
• Diverse practice areas with strong securities litigation focus
• Prestigious client base including major financial institutions
• Collaborative team environment with growth opportunity
• Modern litigation tools and technology resources

Position Overview
We are seeking an experienced Commercial Litigation Paralegal to join our growing team in South Florida. This paralegal will support attorneys in securities-related arbitration and state and federal court business litigation. The ideal candidate will have strong experience with document review, e-discovery platforms, and trial preparation.

 
Benefits & Work Arrangement

• Competitive salary range of $80,000-$90,000
• Comprehensive benefits package starting on first day of employment
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• PTO plan that increases with tenure
• Opportunity for overtime
• 35-hour standard work week
• Collaborative, supportive team environment

Responsibilities

• Gather and analyze documents for case preparation
• Conduct electronic review and production of documents
• Prepare Orders of Production and/or Subpoenas to third-parties
• Interact with firm personnel, outside counsel, external vendors (particularly third-party discovery vendors) and clients
• Organize case files and documents
• Prepare standard form responses
• Assist with trial preparation
• Create and maintain spreadsheets and databases
• Perform legal research
• Support other litigation projects as needed

Requirements

• Minimum of 4 years of Commercial or Business Litigation experience at a law firm as a Paralegal
• Experience with litigation support software and e-discovery platforms, including Relativity
• Highly proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Excellent written and oral communication skills
• Strong analytical skills
• Self-starter who is comfortable managing multiple tasks
• Ability to work in a collaborative team environment

 

]]> Fri, 28 Feb 2025 00:00:00 EST 0 We are seeking a dedicated Legal Assistant to support two busy attorneys in a fast-paced legal environment. This full-time, on-site position in Northern NJ/Bergen County, requires a detail-oriented professional proficient in Microsoft Word, capable of managing multiple tasks efficiently to ensure the smooth operation of the attorneys' daily workflow.

What This Role Offers:

• A competitive compensation package based on experience.-
• A collaborative work environment that values teamwork and professional growth.
• Opportunities for continuous learning and career advancement.
• A commitment to fostering an inclusive workplace where diverse viewpoints are valued.

Qualifications:

• 2-3 years as a Legal Assistant in a law firm setting.
• Proficiency in Microsoft Word and other Microsoft Office applications.
• Exceptional ability to multitask, prioritize, and manage time effectively.
• High level of accuracy in document preparation and data entry.
• Strong verbal and written communication abilities.
• Ability to maintain confidentiality and exercise discretion.

If you are a motivated legal professional looking to contribute to a dynamic team, we encourage you to apply clamonica@haleystuartgroup.com
 
]]> Fri, 21 Feb 2025 00:00:00 EST 0

Admission to Patent Bar is required.  This firm affords a hybrid or fully remote work schedule, if desired. Base salary in the $140,000 - $200,000 range depending on experience. ]]> Wed, 22 Jan 2025 00:00:00 EST 0 Mon, 06 Jan 2025 00:00:00 EST 0 Thu, 02 Jan 2025 00:00:00 EST 0 Mon, 25 Nov 2024 00:00:00 EST 0
Position responsibilities are:
- Prepare correspondence and documents 
- Maintain and update executive calendar and schedule meetings/conference calls and travel arrangements
- Respond to inquiries
- Process invoices
- Coordinate projects as needs arise 


Position requirements:
- At least 7 years of related executive level administrative experience 
- Proficiency with MS Office
- Excellent organizational skills and attention to detail
- Strong communication skills 
 ]]> Tue, 05 Nov 2024 00:00:00 EST 0  4+ years of strong COMMERCIAL LITIGATION experience to handle matters on sophisticated cases.  Experience in e-discovery on a software platform is preferred. Base salary in the $130,000 - 160,000 range depending on experience.  ]]> Wed, 30 Oct 2024 00:00:00 EDT 0 Mon, 28 Oct 2024 00:00:00 EDT 0 TRUST & ESTATES PLANNING & ADMINISTRATION attorney to join this sophisticated practice.  Hybrid work schedule and extremely competitive compensation ($150,000+ base salary for junior associate).  New Jersey bar admission required; New York is a plus.]]> Mon, 07 Oct 2024 00:00:00 EDT 0 Employment and Criminal Matters.  Firm represents various unions in the State of New Jersey and is growing tremendously! New Jersey Bar admission is required.  Base salary in the $90,000 range depending on experience plus 401(k) plan with match.]]> Mon, 30 Sep 2024 00:00:00 EDT 0 Mon, 23 Sep 2024 00:00:00 EDT 0 Key position responsibilities are:
- Manage the firm's office operations, including vendor management overseeing a team of support staff
Manage the firm's trust account
- Manage billing and processing and payment of invoices
Position requirements are:
- At least 5-7 years of related experience in a law firm environment
- Advanced proficiency with QuickBooks
- Experienced with managing a trust account]]> Wed, 04 Sep 2024 00:00:00 EDT 0  
 
]]> Mon, 29 Jul 2024 00:00:00 EDT 1 Key position responsibilities are:
- Manage the firm's trust account
- Manage billing and processing and payment of invoices
- Oversee a team of support staff
- Daily management of office operations including interfacing with outside vendors
Position requirements are:
- At least 5-7 years of related experience in a law firm environment
- Advanced proficiency with QuickBooks
- Experienced with managing a trust account]]> Wed, 24 Jul 2024 00:00:00 EDT 0 Position responsibilities are:
- Partner with attorneys on identifying paralegal staffing needs to ensure a smooth workflow 
- Assist with recruiting paralegals as well as executing the performance management process
- Educate and advise attorneys on effective usage of paralegals
- Design and implement effective training programs for paralegals
- Serve as a liaison between the paralegals and other administrative departments as well as a liaison between attorneys and other paralegals to ensure projects are completed accurately and in a timely manner
- Collaborate with the firm's Managing Partner and firm management to increase the firm's profitability
- Ensure adherence to client billing guidelines
- Handle a reduced paralegal caseload, including document preparation
Position requirements are:
- Bachelor's Degree and ABA Paralegal Certificate from an Accredited Program
- At last 4 years of related experience as a paralegal, paralegal specialist or case manager
- At least 4 years of supervisory experience
- Excellent organizational and communication skills
- Strong technical skills, including proficiency with MS Office Suite and time entry programs
- Ability to maintain knowledge of practice specific technologies including  eDiscovery practices and tools.

 ]]> Fri, 10 Sep 2021 00:00:00 EDT 1 Position responsibilities are:
- Answering and forwarding client calls
- Meeting and greeting clients
- Sorting and distributing mail
- Prepare client invoices
- Assist with legal correspondence and document preparation
Position requirements:
- At least 2-3 years of related experience in a Law firm
- Proficiency with MS Office
- Excellent communication and client relations skills
- Strong organizational skills]]> Thu, 27 Aug 2020 00:00:00 EDT 1