Firm Administrator - Law firm or CPA firm experience needed

Paramus, NJ 07652

Posted: 06/08/2022 Employment Type: Direct Hire Job Category: Other Legal Support Personnel Job Number: 7981

Job Description

We currently have an opportunity for a Firm Administrator with a law firm located in the Paramus, NJ area (zip code 07652)
Position responsibilities are:

Financial Management:
- Develop the firm' s operating budget and conduct cost analysis
- Monitor cash flow
- Control all attorney trust account deposits, checks, ledgers and bank statements 
-Prepare the year end partners compensation reports in conjunction with the firm' s CPA
-Prepare schedules recommended by the Firm' s CPA for preparation of financial statements and tax returns
- Oversee the payroll process
- Prepare information needed for monthly productivity and comp. reports

Office Management:
 - Oversee the selection and management of records management systems
 - Supervise records and purging of data as well as offsite storage system
 - Manage inventory office supplies 
  - Supervise facility management
  - Manage automated time and attendance program
  -  Oversee purchasing of office equipment and  negotiate purchase agreements

Personnel Management:
- Execute the recruiting process for legal support staff including creating job postings, screening resumes, and onboarding new hires
- Manage the performance management and compensation process 
- Conduct employee investigations and conduct employee terminations as needed
 - Administer the Benefits Program as well as the Health and Fitness and Cell phone reimbursement programs
 - Update and implement written policies and procedures 
 - Maintain and update the firm' s personnel manual as needed and well as the firm member, vacation calendar and emergency contact lists
- Manage the firm 401K Program

Technology:
- Work with the firm' s partners to develop the technology plan
-  Partner with the firm' s outside consultant on to research technology alternative and select and install hardware/software including system upgrades
- Handle in-house computer issues and conduct training as needed
- Review web email
- Document technology policies and procedures

Communication:
- Schedule and plan attorney/staff luncheons as well as employee events
- Create and maintain firm events calendar
- Attend Partner meetings regarding administrative matters
- Review all firm marketing communications including websites, publications and website updates
- Supervise the firm' s voice mail system and VOIP software

Position requirements are:
- At least 7-10 years of related experience as a Firm Administrator in a law firm or CPA Firm, including budgets and trust accounts
- Excellent organizational skills and attention to detail with demonstrated ability to multi-task 
- Excellent communication skills
- Strong technical skills - Proficiency in MS Office
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