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Conflicts Coordinator HYBRID

Madison, NJ 07940

Posted: 02/28/2025 Employment Type: Direct Hire Job Category: Finance & Accounting Job Number: 9304

Job Description

New Business Intake and Conflicts Coordinator - Prestigious Mid-sized Law Firm About the Firm
  • Well-established, mid-sized law firm with over 100 attorneys
  • National practice with offices across 6 states
  • Dynamic and rapidly growing organization
  • Diverse practice areas serving a wide range of clients
  • Stable work environment with professional atmosphere
  • Established governance and legal ethics processes
Position Overview
We are seeking an experienced New Business Intake and Conflicts Coordinator to join our team. This role is responsible for performing conflict searches, obtaining clearance of conflicts, updating the conflict database, and processing new client and matter opening requests. The position requires extensive interaction with attorneys and support staff pertinent to new matter setup and processes.
Responsibilities
  • Generate conflicts reports using the firm's conflicts database
  • Review, analyze, and interpret conflict reports as part of the conflicts analysis process pursuant to the rules of professional conduct
  • Request and record necessary conflicts resolution documentation, including conflicts waivers or engagement letters
  • Provide comprehensive support regarding the New Business Intake (NBI) process
  • Review new client and new matter information submitted via the firm's intake process
  • Confirm accuracy of all client/matter information
  • Ensure terms of engagement are properly applied to all client engagements
  • Track and record exceptions to standard terms of engagement
  • Generate new client matter numbers and maintain client and matter data
  • Communicate effectively with all appropriate parties (supervisors, attorneys, clients)
  • Contribute to process, procedure, and technology improvements
  • Escalate problems in a timely manner
  • Maintain records of new case information and supporting documentation
  • Assist with other Billing Department support as needed
Requirements
  • Law firm experience in a business intake or conflict capacity is desirable
  • Experience with 3E, Elite Enterprise accounting system preferred
  • Strong attention to detail and high level of accuracy
  • Outstanding written and oral communication skills
  • Strong organizational skills and ability to prioritize matters
  • Ability to handle large volume of client matters
  • Proficiency in Microsoft Office (Word, Outlook, Excel)
  • High school diploma at minimum
  • Motivation and flexibility to work extra hours as needed
Benefits & Work Arrangement
  • Competitive salary in the $80,000-$85,000 range
  • Comprehensive benefits package starting on first day of employment
  • Medical, dental, and vision insurance
  • 401(k) retirement plan with employer contribution
  • PTO plan that increases with tenure
  • Hybrid work arrangement available after initial training period
  • 35-hour standard work week with occasional overtime as needed
New Business Intake and Conflicts Coordinator - Prestigious Mid-sized Law Firm About the Firm
  • Well-established, mid-sized law firm with over 100 attorneys
  • National practice with offices across 6 states
  • Dynamic and rapidly growing organization
  • Diverse practice areas serving a wide range of clients
  • Stable work environment with professional atmosphere
  • Established governance and legal ethics processes
Position Overview
We are seeking an experienced New Business Intake and Conflicts Coordinator to join our team. This role is responsible for performing conflict searches, obtaining clearance of conflicts, updating the conflict database, and processing new client and matter opening requests. The position requires extensive interaction with attorneys and support staff pertinent to new matter setup and processes.
Responsibilities
  • Generate conflicts reports using the firm's conflicts database
  • Review, analyze, and interpret conflict reports as part of the conflicts analysis process pursuant to the rules of professional conduct
  • Request and record necessary conflicts resolution documentation, including conflicts waivers or engagement letters
  • Provide comprehensive support regarding the New Business Intake (NBI) process
  • Review new client and new matter information submitted via the firm's intake process
  • Confirm accuracy of all client/matter information
  • Ensure terms of engagement are properly applied to all client engagements
  • Track and record exceptions to standard terms of engagement
  • Generate new client matter numbers and maintain client and matter data
  • Communicate effectively with all appropriate parties (supervisors, attorneys, clients)
  • Contribute to process, procedure, and technology improvements
  • Escalate problems in a timely manner
  • Maintain records of new case information and supporting documentation
  • Assist with other Billing Department support as needed
Requirements
  • Law firm experience in a business intake or conflict capacity is desirable
  • Experience with 3E, Elite Enterprise accounting system preferred
  • Strong attention to detail and high level of accuracy
  • Outstanding written and oral communication skills
  • Strong organizational skills and ability to prioritize matters
  • Ability to handle large volume of client matters
  • Proficiency in Microsoft Office (Word, Outlook, Excel)
  • High school diploma at minimum
  • Motivation and flexibility to work extra hours as needed
Benefits & Work Arrangement
  • Competitive salary in the $80,000-$85,000 range
  • Comprehensive benefits package starting on first day of employment
  • Medical, dental, and vision insurance
  • 401(k) retirement plan with employer contribution
  • PTO plan that increases with tenure
  • Hybrid work arrangement available after initial training period
  • 35-hour standard work week with occasional overtime as needed
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